High-Performance Administrative Support Specialist

3 weeks ago

Canberra, ACT, Australia Ignite Recruitment Full time

About the Role

An exciting opportunity has arisen for a highly organized and efficient Administrative Support Officer to join our dynamic team at Ignite Recruitment. This role offers the chance to provide administrative support, manage tasks related to property, IT, security, and equipment maintenance, and build relationships with internal and external stakeholders.

Job Description

This is an exceptional opportunity to make a significant impact in a busy and collaborative environment where your administrative support will be critical to day-to-day success. As an Administrative Support Officer, you'll work under the direction of senior staff, making decisions within defined parameters and supporting day-to-day operations.

Key Responsibilities:

  • Administrative Support: Provide essential administrative support, working closely with team members and local leaders.
  • Financial Tasks: Assist with financial tasks, including invoicing, reconciliations, and financial reporting.
  • Property and IT Management: Manage tasks related to property, IT, security, and equipment maintenance.
  • Documentation and Communication: Prepare documentation, respond to policy and procedural queries, and handle diary management and travel arrangements.
  • Quality Assurance and Record Keeping: Conduct quality assurance checks, maintain records, and assist in recruiting and rostering.
  • Data Collation and Reporting: Support research, data collation, and reporting, ensuring adherence to performance standards.
  • Stakeholder Relationships: Build and maintain positive relationships with internal and external stakeholders.

Key Skills and Attributes:

  • Organizational and Time Management: Able to manage time and workload effectively, with strong attention to detail.
  • Adaptability: Comfortable working in a dynamic, changing environment.
  • Communication: Skilled in building rapport and maintaining relationships.
  • Financial Literacy: Competent in basic financial tasks, data reconciliation, and reporting.
  • Problem-Solving: Uses judgment and analytical skills to make accurate, evidence-based decisions.

Knowledge Required:

  • Records Management: Understanding of records management standards, privacy protocols, workplace health and safety, and information management systems.
  • Policies and Systems: Familiarity with relevant agency policies and systems, including financial and administrative procedures.

Benefits of the Role:

This is an exciting opportunity to make a difference in a busy, collaborative environment where your administrative support will be critical to day-to-day success. If you're detail-oriented, proactive, and ready to provide valuable support to diverse business functions, apply today.

About Ignite Recruitment:

At Ignite Recruitment, we specialise in connecting exceptional talent with opportunities that make a difference. As one of Australia's leading recruitment agencies, we offer comprehensive recruitment services across IT, engineering, government, and business support sectors. With over 40 years of experience and a vast database of over 870,000 candidates, we are trusted by the federal government and private sector alike. Our commitment to excellence and client-focused approach ensures that we find the perfect match for both our clients and candidates.

Estimated Salary: AU$55,000 - AU$65,000 per annum, depending on experience.

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