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Business Lease Coordinator

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Melbourne, Victoria, Australia beBeeAdminstrative Full time $65,000 - $85,000
Lease Administrator Role Overview

This is a key position within our organisation, responsible for the management of leases across Australia and New Zealand.

Key Responsibilities:
  • Manage daily incoming property related mail
  • Monitor and manage Base Rental Reviews in accordance with lease terms
  • Calculate and process Percentage Rentals payments and accompanying audits
  • Review and scrutinise payments for rates, taxes, insurance, and extended trading hours charges
  • Distribute Insurance Certificates to relevant parties
  • Undertake general administrative tasks relating to Lease Management
  • Collaborate with landlords and internal departments to resolve lease-related issues
Qualifications and Skills:
  • Minimum 3-5 years' experience in lease administration, preferably in a retail or commercial real estate environment
  • Prior lease administration experience within commercial and shopping centre/retail environments
  • Proficiency with Lease Management software highly regarded
  • Excellent communication and literacy skills with the ability to liaise, influence, and communicate effectively at all levels
  • Strong understanding of lease terms, data integrity, and validation, and lease-related financials
  • Strong attention to detail and ability to interpret lease documentation and communicate professionally with landlords and stakeholders
  • Strong organisational skills to manage multiple leases and deadlines
  • High level of analytical thinking and willingness to challenge the status quo
  • Ability to anticipate potential issues and proactively manage them
  • Ability to work both collaboratively in a team and autonomously
Requirements:
  • Experience working with Lease Management software
  • Knowledge of commercial and shopping centre/retail environments
  • Strong organisational and time management skills
  • Excellent communication and interpersonal skills
  • Attention to detail and ability to interpret lease documentation
What We Offer:
  • Flexible working options
  • Team member discount card and access to employee benefits program
  • Eligible for bonus program
  • Inclusive parental leave and support
  • Learning and support programs
  • Mentor program opportunities
  • Kudos recognition program
  • Career opportunities across the company

We value diversity and aim to create inclusive and safe environments where all team members can contribute and succeed.