Lease Coordinator

6 days ago

Melbourne, Victoria, Australia beBeeAdministrator Full time $90,000 - $110,000

Job Overview

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This vacancy exists for a Lease Coordinator. Key responsibilities involve coordinating the lease process from offer documentation through to signed lease documents, ensuring timely completion and alignment with organizational goals.

The Role

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Review proposed lease deals for compliance with approved agreements before submission for landlord approval. Engage with legal teams or managers on complex special conditions and letter of offer documentation. Responsibilities include:

  • Preparation of acceptance letters and solicitor's instructions in line with approved lease deals.
  • Timely issue of all documents in accordance with speed to market philosophy and internal service level timeframes.
  • Tracking lease coordinator milestone dates within tracking reports, updating regularly for wider team utilization.
  • Review of draft lease documentation prepared by external solicitors, review of requested lease amendments, and preparation of responses according to lease administration response guidelines and input from legal teams and stakeholders.
  • Preparation of lease certification packages following certification from external solicitors, ensuring documentation reflects owner approvals.

Process and Governance

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Manage lease administration matters, progressing tasks to finalize lease transactions. Track proposed handover dates, actively pursuing return of lease documentation and ancillary items. Act as initial point of contact for relevant assets, providing information to stakeholders on active lease negotiations. Enter signed lease documentation, along with receipt of bank guarantees, holding deposits, and insurance certificates, into leasing database platform, providing weekly summaries to Lease Administration Manager. Collate fitout contribution paperwork in accordance with agreements, process payments in line with internal frameworks, track payment progress, liaise with stakeholders for authority to release payment, and confirm payment to lessee. Attend project and retail delivery meetings, providing status of lease negotiations and document execution.

About You

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