Chief Administrative Support Specialist
2 weeks ago
We are seeking an exceptional administrative professional to provide high-level support to our Executives.
About the OpportunityThis role will suit someone who is highly organized, has excellent communication skills, and can manage multiple priorities with ease.
The Executive Assistant plays a vital role in ensuring that our Executives can function efficiently in their leadership capacities.
Your Day-to-Day- Assist with telephone enquiries, email management, incoming & outgoing mail, diary management and all general secretarial duties as required
- Manage all aspects of our centralised motor vehicle fleet management while ensuring full compliance
- Assist in preparing meetings to ensure all reports including agenda and minutes are prepared & distributed in a timely manner
- Arranging catering and audio-visual requirements for meetings
- Act as the point of contact between the executives and internal or external colleagues
- Co-ordinate domestic & international travel bookings, including balancing of expense reimbursements for Executives
- Ensure delegated authority policy is followed in regards correct sign off for reimbursements, travel and sundry expenses for Executives
- Ensure adherence to all company policies & procedures
- Assist with planning and delivering executive events and team engagement activities
- Raise and track purchase requisitions, ensuring accuracy and timely processing
- Demonstrated experience in Microsoft Office & Visio are essential
- Previous EA experience at a senior level
- Excellent written and verbal communication
- Discretion and ability to handle confidential matters
- Strong organisation and time management skills
- Ability to multi task and adapt to change
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