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High-Level Support Specialist

2 weeks ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $90,000 - $120,000

Senior Administrative Coordinator

About the Role

This role involves providing high-level administrative support to a senior executive in a fast-paced, dynamic environment.

The ideal candidate will have 3+ years of experience as an Executive Assistant and possess strong calendar, travel, and stakeholder management skills.

You will work closely with the team to deliver exceptional support and ensure seamless day-to-day operations.

Key Responsibilities
  • Manage complex calendars across time zones
  • Coordinate international and offsite travel arrangements
  • Organize team calls, offsites, all-hands meetings, and events
  • Process expense submissions, track budgets, and manage purchase orders
  • Support onboarding, procurement, asset, and alias management
  • Draft newsletters and emails, prepare presentations using PowerPoint
  • Analyze data using Power BI dashboards and Excel
  • Utilize Microsoft tools such as HeadTrax, MSS, MyOrder, SharePoint, and Teams
  • Coordinate morale events and manage logistics and stakeholders
Requirements
  • 3+ years of Executive Assistant experience
  • 2+ years of Business/Data Analysis experience
  • Advanced Microsoft Office skills (Excel, PowerPoint, Outlook)
  • Experience with internal Microsoft tools (HeadTrax, MSS, MyOrder, MS Expense)
  • Able to work flexibly across global time zones
  • Detail-oriented, proactive, and excellent communication skills
  • Confident working independently in a fast-paced environment
Desirable Skills
  • Extract insights from Power BI dashboards
  • Present data clearly using tables, charts, and commentary
  • Accuracy and timeliness are critical
  • CRM/Power BI experience is helpful but not essential