High-Level Administrative Support Specialist

4 days ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $100,000 - $120,000

Administrative Support Specialist Job Description

We are seeking an experienced administrative professional to provide high-level support to our executive leadership team.

The successful candidate will be responsible for managing complex calendars, coordinating meetings and travel arrangements, as well as providing administrative support with financial management while maintaining confidentiality and professionalism at all times.

Main Responsibilities:

  • Organise the executive team's diaries, meetings, travel & expenses, and events, ensuring effective time management and prioritisation.
  • Coordinate agendas, take minutes, and track action items for senior leadership meetings.
  • Prepare and coordinate documents, including presentations, reports, and team brief notes.
  • Raise purchase orders, process invoices, and prepare financial reports and budgets for the department.
  • Assist with the planning and execution of departmental projects and initiatives.
  • Serve as a liaison between the executive office and various teams, ensuring smooth communication and information flow.

About You:

  • Significant experience in administrative roles, supporting senior executives.
  • A self-starter with flexibility to manage complex calendars and varying volumes of work while meeting deadlines.
  • High level of attention to detail and confidentiality.
  • Knowledge of software applications such as Microsoft Office and Google Suite.
  • Excellent communication, time management, and organisational skills.

About Our Culture:

  • We value diversity and inclusion.
  • We strive to create a culture of decency and respect, with a commitment to the health and wellbeing of our people.
  • We believe in providing an environment that allows everyone to thrive and succeed.

What We Offer:

  1. A dynamic and supportive work environment.
  2. Ongoing training and development opportunities.
  3. A competitive salary and benefits package.

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