High-Level Administrative Support Specialist

We are seeking a highly skilled and experienced support professional to provide exceptional administrative assistance to our senior leaders.

This is a 12-month maximum term role, predominantly based at our Joondalup office location, requiring some travel and occasional days in West Perth.

• Managing diaries and inboxes: Coordinating schedules, meetings, and travel for senior leaders, ensuring priorities are balanced and demands are managed with professionalism and discretion.
• Preparing meetings and materials: Organising internal and external meetings, preparing agendas, briefing packs, and board papers, taking accurate minutes, and tracking follow-up actions.
• Coordinating events and functions: Managing logistics such as venues, equipment, and catering, supporting both business functions and team social events.
• Supporting financial and planning processes: Assisting with budgeting, forecasting, and financial reporting, including processing invoices, expenses, and reconciliations, contributing to annual and business planning.
• Enhancing administration and record-keeping: Maintaining accurate filing and records systems, coordinating archiving, and identifying opportunities to improve administration processes.
• Providing project administration support: Assisting with key initiatives and projects to ensure smooth delivery.
• Building relationships and supporting the team: Establishing strong working relationships with senior leaders, executives, and external partners, providing guidance to junior administration employees.

• Experience: Significant experience as a Personal or Executive Assistant, including roles as an Office Manager or Supervisor.
• Autonomy and Initiative: Ability to work autonomously, employ initiative to find solutions, prioritise tasks, and exercise discretion.
• Organisational Skills: Excellent organisational and administration skills with a proactive and flexible approach to work.
• Communication and Interpersonal Skills: Strong interpersonal, communication, and negotiation skills with a demonstrated ability to build and maintain relationships.
• Education and Certification: Relevant certification in Business/Secretarial studies and a Cert IV in Frontline Management are desirable.
• Values and Confidentiality: Ability to operate effectively in a Values/Behaviour-based organisation, role model behaviours, and uphold confidentiality.
• Planning and Financial Acumen: Skilled in planning and aligning work with organisational goals and applying financial acumen to make informed business decisions.

• Innovative Environment: Work with a team that is trying new and creative things in a changing environment.
• Focus on Career Development: Join a team that values personal development and enables continuous learning opportunities, and career progression within a supportive and growth-focused environment.
• Work-Life Balance: Benefit from flexible and hybrid working arrangements, including temporary remote work options and a focus on work-life balance.
• Impactful Projects: Contribute to high-impact projects or products that directly enhance RACWA's services to its members and the community.
• Diverse and Inclusive Workplace: Be part of an organisation that embraces diversity and inclusion, ensuring a welcoming environment for all employees.
• Employee Wellbeing: Take advantage of a strong focus on employee wellbeing, including mental health support, wellness programs, and fitness incentives.
• Community and Social Responsibility: Engage in meaningful community and social responsibility initiatives that align with RACWA's values and mission.

We are a member-focused organisation dedicated to serving the Western Australian community.

We value inclusivity, diversity, and flexibility in the workplace. As an Equal Opportunity Employer, we welcome everyone.

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Consumer Services