Facilities Coordinator Opportunity
1 week ago
About this role:
Facilities CoordinatorWe are seeking a detail-oriented and organized Facilities Coordinator to join our team.
- This is an exciting opportunity for someone who has experience in facilities coordination, administration, or reporting-heavy roles. As a key member of our team, you will play a vital role in ensuring facilities run smoothly while producing key performance and compliance reports for internal and client stakeholders.
- You will be based on-site in Melbourne, working collaboratively in a small team environment to deliver facilities services.
Key responsibilities:
- Reporting and Data Management: You will prepare and deliver monthly and quarterly reporting on grounds & gardens, compliance, performance, etc.
- CMMS Management: You will manage and maintain Computerised Maintenance Management Systems (CMMS) data, work orders, and asset registers.
- Contractor Coordination: You will coordinate soft and hard services contractors to ensure delivery against Key Performance Indicators (KPIs).
- Procurement Support: You will assist with the procurement of consumables, purchase orders, and invoices.
- Facilities Inspections: You will support facilities inspections, audits, and compliance requirements.
- Relationship Building: You will build strong working relationships with colleagues, clients, and subcontractors.
- Administrative Support: You will provide general administrative and operational support to the Account Manager and Facilities team.
Requirements:
- Experience in facilities coordination, administration, or reporting-heavy roles.
- Proficiency with Microsoft Excel, Power BI, and other reporting tools.
- Strong organisational and communication skills.
- Ability to work collaboratively in a small team environment.
- Full working rights in Australia.
Desirable qualifications:
- Background in facilities management, property, or corporate real estate.
- Experience using CMMS.
- Exposure to contract compliance or KPI reporting.
What we offer:
- Career growth pathways and ongoing learning opportunities.
- Supportive, close-knit team culture.
- Free on-site parking and easy transport links.
- Opportunity to work at a landmark events precinct.
- Recognised as an AFR Best Place to Work 2025.
This is an opportunity to join a workplace that values teamwork, diversity, and continuous improvement.
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