Facilities Coordinator Opportunity

1 week ago

Melbourne, Victoria, Australia beBeeFacilities Full time $73,000 - $98,000

About this role:

Facilities Coordinator

We are seeking a detail-oriented and organized Facilities Coordinator to join our team.

  • This is an exciting opportunity for someone who has experience in facilities coordination, administration, or reporting-heavy roles. As a key member of our team, you will play a vital role in ensuring facilities run smoothly while producing key performance and compliance reports for internal and client stakeholders.
  • You will be based on-site in Melbourne, working collaboratively in a small team environment to deliver facilities services.

Key responsibilities:

  1. Reporting and Data Management: You will prepare and deliver monthly and quarterly reporting on grounds & gardens, compliance, performance, etc.
  2. CMMS Management: You will manage and maintain Computerised Maintenance Management Systems (CMMS) data, work orders, and asset registers.
  3. Contractor Coordination: You will coordinate soft and hard services contractors to ensure delivery against Key Performance Indicators (KPIs).
  4. Procurement Support: You will assist with the procurement of consumables, purchase orders, and invoices.
  5. Facilities Inspections: You will support facilities inspections, audits, and compliance requirements.
  6. Relationship Building: You will build strong working relationships with colleagues, clients, and subcontractors.
  7. Administrative Support: You will provide general administrative and operational support to the Account Manager and Facilities team.

Requirements:

  • Experience in facilities coordination, administration, or reporting-heavy roles.
  • Proficiency with Microsoft Excel, Power BI, and other reporting tools.
  • Strong organisational and communication skills.
  • Ability to work collaboratively in a small team environment.
  • Full working rights in Australia.

Desirable qualifications:

  • Background in facilities management, property, or corporate real estate.
  • Experience using CMMS.
  • Exposure to contract compliance or KPI reporting.

What we offer:

  • Career growth pathways and ongoing learning opportunities.
  • Supportive, close-knit team culture.
  • Free on-site parking and easy transport links.
  • Opportunity to work at a landmark events precinct.
  • Recognised as an AFR Best Place to Work 2025.

This is an opportunity to join a workplace that values teamwork, diversity, and continuous improvement.

  • Facilities Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Knight Facilities Management Full time $60,000 - $80,000 per year

    The Company Knight Facilities Management is a global leader in facilities support services, operating in 13 countries with over 5,000 employees. Since expanding into Australia in 2009, Knight FM has established a presence in all states and territories, delivering comprehensive FM services. We are committed to fostering workplace diversity and providing...

  • Facilities Manager

    1 week ago

    Melbourne, Victoria, Australia City Facilities Management Full time

    City FM Australia (City) provide world leading Facilities Management, Engineering and Energy solutions which ensure safe, successful and sustainable outcomes, on time and on budget for our partners.The Opportunity:Are you a strategic thinker with a passion for operational excellence and stakeholder engagement?Are you looking to take the next step in your...

  • Facilities Manager

    1 day ago

    Melbourne, Victoria, Australia Connect Facilities Full time $90,000 - $120,000 per year

    Join a Leading Name in Property ExcellenceConnect Facilities, part of the esteemed Giuliano Group, is a privately owned Building and Facilities Management company delivering end-to-end solutions across Melbourne's most iconic properties. Backed by decades of industry leadership, we don't just manage buildings — we curate exceptional environments where...

  • Facilities Coordinator

    1 week ago

    Melbourne, Victoria, Australia beBeeFacilities Full time $80,000 - $100,000

    Job Opportunity: Facilities CoordinatorAbout the Role:We are seeking a diligent and detail-focused Facilities Coordinator to join our organisation. This role is ideal for an individual with experience in facilities, maintenance coordination, or customer service who thrives in a dynamic environment.Key Responsibilities:Maintain building and equipment...

  • Facilities Coordinator

    4 days ago

    Melbourne, Victoria, Australia Bgis Full time

    **BGIS**is seeking a proactive and organized **Facilities Coordinator**to join our dynamic team based in **Berwick, VIC**. In this role, you will be responsible for coordinating daily facility operations to ensure a safe, efficient, and productive work environment.**Key Responsibilities**:- Help support the day-to-day operations of facilities with vendor...

  • Facilities Coordinator

    1 week ago

    Melbourne, Victoria, Australia Hays Full time

    Opportunity to work on a temporary assignment with a notable state government authority**Your new company**Are you passionate about maintaining efficient and well-managed facilities while providing exceptional customer service? Do you thrive in a dynamic work environment where you can contribute to the smooth operation of a State Government department? If...

  • Facilities Coordinator

    4 days ago

    Melbourne, Victoria, Australia beBeeFacilities Full time $65,000 - $85,000

    Seeking a skilled Facilities Management professional to join our dynamic team at a leading University. As a key member of the Facilities Management team, you will work closely with the Facilities Manager to provide exceptional facilities services and contribute to the growth and development of our campus.This is an exciting opportunity to be part of a...

  • Facilities Coordinator

    1 week ago

    Melbourne, Victoria, Australia Framestore Full time

    Framestore is looking for a highly organised and detail oriented Facilities Coordinator to assist with the management of the Melbourne studio facility. The central focus of the role is to create an exceptional studio environment where our teams and clients enjoy spending time.The Facilities Coordinator maintains the smooth and efficient day-to-day running of...

  • Facilities Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Monash Health Full time $104,000 - $130,878 per year

    Join Monash Health's Facilities & Engineering Team - Planned and Reactive Maintenance Coordinator OpportunitiesAre you ready to play a vital role in keeping our hospitals running safely and efficiently? Monash Health is seeking two experienced and motivated Facilities Coordinators to join our dynamic Engineering & Infrastructure team - one focused on Planned...

  • Facilities Coordinator

    1 week ago

    Melbourne, Victoria, Australia Monash Health Full time

    Job Requisition ID: 5191- Legal Entity: Monash Health- Location: Clayton, VIC, AU, 3168- Employment Type: Full Time- Posting Date: 16 Jul 2025**Monash Health is a great place to work**Monash Health is Victoria's largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality...