Administrative Operations Specialist

3 weeks ago

Brisbane, Queensland, Australia Launch Recruitment Full time

Our company is dedicated to providing sustainable energy solutions that benefit communities and the environment.

We are seeking a skilled Facilities Administrator to join our team. The ideal candidate will have a strong background in front-of-house management and office administration, with a proven track record of delivering excellent customer service.

The successful applicant will be responsible for overseeing all aspects of reception management, ensuring a professional and welcoming experience for clients and visitors. They will also be responsible for maintaining the reception area to the highest standards of safety and cleanliness, as well as addressing internal and external queries related to client tenancy.

Key responsibilities include:

  • Front of House Management: Oversee all aspects of reception management, delivering a professional and welcoming experience for clients and visitors.
  • Safety and Cleanliness: Ensure the reception area is maintained to the highest standards of safety and cleanliness.
  • Client Query Management: Address all internal and external queries related to client tenancy, including repairs and maintenance, while ensuring compliance with health, safety, and security requirements.
  • Office Consumables Management: Manage the inventory of office supplies, ensuring availability and compliance with company policies.
  • General Office Administration: Provide comprehensive office administration services, including SAP administration, security system management, record management, and intranet updates.

In addition to these key responsibilities, the successful applicant will also be required to:

  • Define and manage the process for workspace adjustments, ensuring alignment with company policies and client needs.
  • Input and manage lease information accurately, conducting regular reviews to ensure compliance with lease agreements.
  • Review and reconcile invoices against lease terms, preparing them for client approval.
  • Oversight of tenant improvement projects, ensuring alignment with lease terms and client standards.

To be successful in this role, you will require:

  • Proven experience in front of house management or office administration.
  • Strong organizational skills and meticulous attention to detail.
  • Excellent communication and interpersonal skills.
  • Proficiency in SAP or similar office management software.
  • Understanding of health, safety, and security compliance.

We are offering a competitive salary of $60,000 - $80,000 per annum, depending on experience, plus benefits. If you are a motivated and organized individual with a passion for delivering exceptional customer service, we encourage you to apply for this exciting opportunity.

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