Administrative Coordinator

1 week ago

Toowoomba, Queensland, Australia beBeeAdministration Full time $58,514 - $58,945

**Job Summary**

The role of Administration Officer involves providing administrative support to the onsite team within a residential aged care service.

This is an exciting opportunity to work in a dynamic and supportive environment where you can make a real difference in the lives of residents and their families.

**Key Responsibilities**

The Administration Officer will be responsible for:

  • Maintaining processes to administer and authorise staff rosters;
  • Monitoring and analysing pay run reports every fortnight to reduce overtime hours;
  • Ensuring all shifts are filled, and following up on unfilled shifts;
  • Coordinating and planning draft rosters that forecast demand and supply of staff for approval;
  • Processing staff leave forms and other documentation, as per policy;
  • Managing reception and responding to enquiries and queries;
  • Providing general administration assistance, including booking meetings/agendas/minutes, maintaining training records and stationary management;
  • Completing financial administration, including accounts payable, petty cash and receipting;
  • Liaising with relevant teams to support hiring and on-boarding administrative tasks; including completing relevant documentation and collating compliance documents.

**Requirements**

To be successful in this role, you will need:

  • A Certificate III, or equivalent relevant experience in business administration, or other relevant field;
  • Minimum two years' experience in an administrative role;
  • Experience within the aged care sector is desirable, but not required;
  • Possess a current National Police Certificate, or willingness to obtain one;
  • A high attention to detail and organisational skills that will allow you to succeed within this role;
  • Well-developed communication and interpersonal skills that will enable you to confidently engage with a range of internal and external stakeholders.

**Benefits**

We offer a competitive salary package and opportunities for professional growth and development.

**About Us**

We are a not-for-profit organisation that has been serving communities for over 90 years.

We have a strong commitment to our values of Unconditional Love, Continual Innovation, Mutual Trust, Wise Stewardship and Safety.

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