Office Coordinator

2 days ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $65,000 - $85,000
Temporary Administrative Support - Warriewood

This is a full-time temporary position based in Warriewood, with close proximity to bus stops and on-site parking available. The working days and hours are Monday to Friday, 8am to 4pm, and the role is office-based.

The ideal candidate will be self-motivated, possess high organisational and multi-tasking skills, and enjoy variety in their work.

Key responsibilities include administration duties and scheduling tasks, including coordinating appointments between customers and staff.

Previous scheduling experience is advantageous, although training and support will be provided. If you have excellent administration and customer service skills, looking for temporary work that may lead to a permanent opportunity, then this could be suitable for you.

Key Duties:
  1. Assist in answering phone calls and managing varied lists
  2. Support the scheduling of all drug and alcohol testing jobs across Australia and New Zealand
  3. Make live schedule changes where necessary
  4. Order and receive supplies for Collectors, and assist in packaging and posting
  5. Assist in scheduling paramedic rosters
  6. Help manage the on-call roster for collectors
  7. Collaborate with the team in booking travel arrangements for collectors, nurses, and paramedics when required
  8. Request schedules from clients and send confirmations of the schedule to clients
  9. Support the accounts team with operational queries and invoice assistance as needed
Required Skills:
  1. Excellent customer service and communication skills
  2. A proactive mindset with a passion for problem-solving and process improvement
  3. Proven experience in administration
  4. Proficient in organisation, prioritisation, and efficiency
  5. Demonstrated honesty and integrity
  6. Exceptional attention to detail
  7. Proven team player
  8. Adaptability to changing circumstances
  9. Proficiency in Microsoft Office, especially Excel functions and Word templates
  10. Willingness and capacity to take on additional responsibilities
  11. Ability to work autonomously and efficiently
  12. A minimum of 5 years' experience in administration and/or customer service
  13. Experience in a healthcare organisation is an advantage but not essential
How to Apply:

Please submit your resume and cover letter, including a brief introduction about yourself, the suburb you reside in, and your relevant skills and experience.

This role is temporary and open to working holiday visa candidates who wish to apply. You must be able to work full-time without any work restrictions.

  • Business Development Project Manager

    4 days ago

    Sydney, New South Wales, Australia beBeeBid Coordinator Full time $110,000 - $140,000

    Key Job ResponsibilitiesYou will play a pivotal role in how the company presents itself to market, delivering winning bids that reflect its values, expertise, and ambition. Key responsibilities include:Collaborate with senior leaders to plan and implement tailored bid strategies.Coordinate multiple bids simultaneously from start to finish, ensuring timely...

  • Office Coordinator

    1 week ago

    Sydney, New South Wales, Australia Cox Purtell Staffing Services Full time

    Office Coordinator - Reception & FacilitiesSydney CBD | Full-Time Permanent Role$65-75k+superAre you organised, personable, and a master at keeping an office running smoothly?Our client, a respected organisation operating across multiple sites, is looking for an Office Coordinator to oversee reception, visitor management, and general office facilities in...

  • Office Coordinator

    48 minutes ago

    Sydney, New South Wales, Australia Robert Walters Australia Full time

    Overview Our client is a prestigious global investment management firm, seeking a highly organised and professional Office Coordinator to join their Sydney CBD team.This role is ideal for someone who thrives on variety, enjoys being the go-to person in the office and can juggle multiple priorities.You'll be the central support across facilities,...

  • Office Coordinator

    1 week ago

    Sydney, New South Wales, Australia beBeeAdministration Full time $120,000 - $135,000

    This role is all about fostering a dynamic office environment that fuels productivity and collaboration. The successful candidate will be a seasoned administrator with a talent for coordinating day-to-day operations, managing facilities, and ensuring seamless communication across departments.As the primary point of contact for office administration, you will...

  • Office Coordinator

    7 hours ago

    Sydney, New South Wales, Australia Cox Purtell Staffing Services Full time $65,000 - $75,000 per year

    Office Coordinator - Reception & FacilitiesSydney CBD | Full-Time Permanent Role$65-75k+superAre you organised, personable, and a master at keeping an office running smoothly? Our client, a respected organisation operating across multiple sites, is looking for an Office Coordinator to oversee reception, visitor management, and general office facilities in...

  • Office Coordinator

    6 days ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $60,000 - $70,268

    We are seeking a highly organized and detail-oriented Office Coordinator to support the day-to-day operations of our office.As an Office Coordinator, you will be the first point of contact for phone and email enquiries, assisting clients, consultants, and stakeholders with professionalism and a friendly manner.Your role will include preparing and formatting...

  • Office Coordinator

    20 hours ago

    Sydney, New South Wales, Australia ROBERT WALTERS AUSTRALIA Full time

    OverviewOur client is a prestigious global investment management firm, seeking a highly organised and professional Office Coordinator to join their Sydney CBD team. This role is ideal for someone who thrives on variety, enjoys being the go-to person in the office and can juggle multiple priorities. You'll be the central support across facilities,...

  • Office Coordinator

    10 hours ago

    Sydney, New South Wales, Australia Talent Connect Australia Full time $104,000 - $130,878 per year

    We are seeking a switched on, motivated and bubbly Studio Host or Office Coordinator to join a well established design consultancy This is a great opportunity to join an amazing team supporting the daily operations of the office.   Your role will be essential in the day-to-day coordination of the studio, ensuring it's smooth running alongside providing...

  • Office Coordinator

    18 hours ago

    Sydney, New South Wales, Australia ROBERT WALTERS AUSTRALIA Full time

    OverviewOur client is a prestigious global investment management firm, seeking a highly organised and professional Office Coordinator to join their Sydney CBD team. This role is ideal for someone who thrives on variety, enjoys being the go-to person in the office and can juggle multiple priorities. You'll be the central support across facilities,...

  • Office Coordinator

    6 days ago

    Sydney, New South Wales, Australia beBeeOffice Full time $90,000 - $100,000

    Job OpportunityWe are seeking an exceptional Office Coordinator to join our dynamic team.Key Responsibilities:Administrative Support: Ensure seamless office operations, maintaining a productive and efficient work environment.Manage the recruitment process from start to finish, including candidate sourcing, interview coordination, and offer management.Provide...