Executive Administrator

1 day ago

Geelong, Victoria, Australia beBeeAdministration Full time $90,000 - $110,000
Job Description

The Royal Australasian College of Surgeons (RACS) seeks an Executive Officer to administer the Paediatric Surgical Education and Training (SET) program in Australia and Aotearoa New Zealand. The successful candidate will support the effective and efficient running of the Committee of Paediatric Surgery, coordinating activities in accordance with relevant regulations, policies, procedures, and timelines.

This includes selecting, assessing, and accrediting hospitals, as well as maintaining accurate records of SET Trainees' clinical and assessment requirements. The Executive Officer will also provide secretariat support, including drafting reports, correspondence, agendas, minutes, and action lists.

The role requires strong administrative skills, excellent communication skills, high organisational and time management skills, and attention to detail. The successful candidate will work closely with the Manager, SET, and other stakeholders to ensure the smooth operation of the committee.

Key Responsibilities
  1. Provide executive-level administrative support, including drafting reports and correspondence for the Committee Chair and Members.
  2. Provide secretariat support for the Committee, including agenda, minutes, and action lists.
  3. Maintain accurate records of all SET Trainees' clinical and assessment requirements.
  4. Identify and assign important issues for discussion, ensuring the Committee is kept up-to-date regarding important matters.
  5. Provide advice on policies and procedures to inform Committee decisions.
  6. Prepare and maintain records and correspondence in adherence to legal guidelines, ensuring accuracy, clarity, and compliance with regulations.
  7. Accurately report data and information to various external and internal bodies.
  8. Assist the Manager with scheduling activities and monitoring budgets.
Required Skills and Qualifications
  • Excellent administration skills, with experience in an Executive Officer role.
  • Excellent communication skills, both written and verbal, with the ability to produce formal correspondence, reports, agendas, and minutes.
  • High organisational and time management skills, with the ability to meet deadlines and prioritise tasks effectively.
  • Attention to detail and accuracy with data entry.
  • Confidence working in a complex environment with multiple stakeholders.
  • Ability to successfully work in a team environment.
  • Intermediate use of MS Office Online skills, including Teams.
Benefits
  • Flexibility to combine working from home with time spent in the office.
  • RACS Professional Development Framework (Grow at RACS).
  • Access to a wellbeing app.
  • Annual wellbeing reimbursement.
  • Additional leave at the end of the year.
  • Access to online learning portal THRIVE, with a catalogue of courses.
  • Employee Assistance Program, providing support for personal and work-related issues, career development, and more.
About Us

The Royal Australasian College of Surgeons (RACS) is a leading advocate for surgical standards, professionalism, and education in Australia and Aotearoa New Zealand. We are committed to creating employment opportunities for Aboriginal and Torres Strait Islanders and Māori and building an inclusive environment.

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