Executive Assistant

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Employment Type - Permanent Full Time

Hours per fortnight -80

Job Category -Administration - Administration Assistant

• Enjoy a rewarding position in a supportive team environment
• Enhance your career with the largest regional healthcare service in Victoria
• Full time role (80 hours per fortnight) with access to ADO's, 5 weeks annual leave and salary packaging

About Barwon Health

Barwon Health is one of the largest and most comprehensive regional health services in Australia, providing care at all stages of life and circumstance. Services available through Barwon Health cover the full spectrum from primary care, community services, aged care, rehabilitation, mental health, emergency and acute care. We serve more than 500,000 people through the efforts of more than 9000 staff and volunteers across more than 20 sites. Barwon Health is committed to developing a vibrant culture of education, training and research that advances health and wellbeing for all.

About the facility

Our major sites include University Hospital Geelong in Geelong's CBD, the McKellar Centre precinct in North Geelong, Barwon Health North in Norlane, and residential aged care facilities spanning the region. Comprehensive mental health, community health and dental services are delivered through various programs across the Barwon South West Region, including Torquay and Colac.

About the role

The role of the Executive Assistant in the Intensive Care Unit is to provide administrative support and secretarial duties to the Director of Intensive Care and the ICU Specialists and ICU Medical Staff.

Key responsibilities include, but are not limited to:

• Provide high-level administrative support to ICU Specialists, including calendar management, meeting coordination, and correspondence handling.
• Maintain confidential medical and administrative records in line with privacy standards.
• Prepare reports, agendas, and meeting minutes as required.
• Manage office systems, supplies, financial processes, and invoice handling.
• Coordinate staff rosters, leave, locum cover, and timesheets.
• Support course administration and reimbursement processes.
• Liaise with internal and external stakeholders and manage ICU-specific IT and electronic medical records systems.

About the culture

You will have the opportunity to be part of a highly skilled, professional and dedicated team who take pride in providing high quality services. We promote positive, respectful relationships and strong partnerships within the workplace. Grow and develop your capabilities with Barwon Health's commitment to professional development.

• Excellent working conditions with a high sense of job satisfaction
• A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
• Wide-range of professional development opportunities to enhance your career
• Attractive salary packaging benefits. Living expenses capped at $9,010 and meals and entertainment capped at $2,650

About Geelong - Derived from the local Wathaurong Aboriginal name for the region Djilang, Geelong is thought to mean 'Tongue of Land'.

• Geelong offers a range of lifestyle choices including inner city, coastal, suburban and rural homes
• Geelong is home to world class schools and education providers
• Appreciate our vast and abundant parklands, sports and entertainment attractions, and thriving dining and shopping complexes

We believe in the power of diversity and inclusion. We celebrate the unique backgrounds, perspectives, and talents of our team members, fostering an environment where everyone feels valued and respected.

Our commitment to diversity strengthens our ability to provide compassionate and equitable care to all individuals, regardless of their backgrounds, abilities and identities.

We are committed to providing positive employment opportunities and a workplace that promotes wellbeing, and we welcome and encourage applications from those who identify as Aboriginal and/or Torres Strait Islander.

We actively encourage individuals with disabilities and diverse backgrounds and identities to apply for our positions. Should you require any reasonable adjustments or support during the recruitment process, we are here to assist you every step of the way.

We are committed to the safety and wellbeing of all children and young people.Click here for further information on the Victorian Government's Child Safe Standards.

We are also proud to be Totally Smoke Free.

If you need assistance with your application for this role, please email the Talent Acquisition team at talent.acquisition@barwonhealth.org.au with your preferred contact method and details, and we will get in touch with you.

Prior to commencement with Barwon Health, all new employees are required to provide a completed Barwon Health Immunity Status form and have Staff Care clearance.

This role requires you to provide evidence of a 2025 influenza vaccination.

Application closing date: 22nd August 2025

Are you currently a Barwon Health employee? If so, please follow the links below on how to apply.