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Senior Support Coordinator

2 weeks ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $98,080 - $134,220

Job Title: Executive Officer

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The purpose of this role is to provide high-level executive support to the Chief Practitioner and coordinate comprehensive, timely, effective information and documents on behalf of the Office. The Executive Officer's key responsibilities include supporting the Manager, OCP, ensuring efficient operation of day-to-day activities of the Office.

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Key Responsibilities:

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  • Support the Manager, OCP, to ensure efficient operation of day-to-day activities of the Office, including coordinating the daily flow of business.">
  • Assist with maintaining the Chief Practitioner's diary, including organisation of meetings, appointments, conferences, seminars, travel arrangements, including accommodation.">
  • Assist with coordination and quality assurance of ministerial and executive correspondence for the directorate, including requests from the Office of the Director-General and internal requests from other areas of the department.">
  • Assist in maintenance and monitoring of tracking and administrative workflow systems, including registration, allocation, and reporting systems for ministerial and executive correspondence via the Mincor system.">
  • Provide information and advice to departmental officers regarding format, style, and technical aspects of ministerial and executive correspondence to ensure effective preparation and coordination.">
  • Liaise, consult, and maintain effective relationships with executive and senior officers, such as staff of the Office of the Director-General, Deputy Directors-General, team members, internal and external clients, and other stakeholders.">
  • Assist the Chief Practitioner and Manager, OCP, with project work or Estimates preparations as required.">
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Requirements:

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  • Highly developed organisational skills, with ability to prioritise tasks and manage competing deadlines.">
  • Excellent communication and interpersonal skills, with ability to build strong relationships with executives, senior officers, and other stakeholders.">
  • Ability to maintain confidentiality and handle sensitive information with discretion.">
  • Strong analytical and problem-solving skills, with ability to think critically and make sound judgments.">
  • Proficient in use of Microsoft Office applications, particularly Word, Excel, and Outlook.">
  • Ability to work effectively in a fast-paced environment, with adaptability and flexibility.">
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Working Arrangements:

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Full-time position, working 35 hours per week.

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How to Apply:

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