Multisite Facilities Coordinator

4 days ago

Sydney, New South Wales, Australia beBeeFacilities Full time $100,000 - $120,000
Facilities Manager Job Description

This is an exciting opportunity to work as a Facilities Manager in a professional services office environment. As a key member of our team, you will be responsible for the day-to-day management of our facilities, ensuring that they meet the operational and employee experience needs of our business.

Job Responsibilities:
  • Project Coordination & Office Fit-Outs: You will oversee the coordination of projects, including office fit-outs, refurbishments, and relocations, ensuring seamless transition into Business-as-Usual (BAU) operations.
  • Health, Safety & Compliance: You will lead the implementation and monitoring of Occupational Health & Safety (OH&S) policies across all Australian office locations, conducting routine safety inspections, risk assessments, and incident investigations.
  • Vendor & Contract Management: You will manage vendor relationships, including contract negotiation, SLA adherence, and performance reviews, ensuring timely delivery and quality standards.
  • Preventative Maintenance & Emergency Preparedness: You will develop, implement, and communicate preventative maintenance schedules for all facilities assets, establishing and regularly updating emergency response plans.
  • Daily Facilities Operations: You will oversee day-to-day operations across DWF's Australian offices, including cleaning, waste management, and utilities, ensuring stock control of facilities-related materials and equipment.
Required Skills and Qualifications:
  • Australian OH&S certification and proven experience in a professional services office environment.
  • Proven experience in multi-site facilities management, preferably in office environments.
  • Strong organisational and multitasking skills and strong attention to detail.
  • Self-starter and willingness to proactively manage the facilities function to ensure zero downtime of the services.
  • Excellent verbal and written communication skills with stakeholder management abilities.
  • Familiarity with building systems, safety protocols, and vendor coordination including Contract handling and SLA measurements.
  • Knowledge of Mechanical, Electrical, Plumbing, HVAC, and other technical building systems.
  • Understanding of accounting and finance principles, experience planning and maintaining facility budgets.
  • Landlord liaising.
  • Hands-on leadership and problem-solving skills and experience.
  • Good with data gathering, analysis, and reporting.
  • Experience in handling internal and external audits.
  • Experience with office fit-outs, refurbishments, and managing office space transitions from vendors and landlords.
  • Knowledge of office leasing.
Benefits:

We offer a comprehensive rewards package that extends beyond a basic salary, including a diverse array of benefits that align with your individual needs and those of your family.

About Us:

We are a global legal business providing Complex, Managed and Connected Services. We empower people to be themselves within an inclusive and supportive environment, enabling everyone to achieve their full potential in line with their abilities and career aspirations.

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