Facilities Coordinator

3 weeks ago

Sydney, New South Wales, Australia BGIS Full time
Overview

Position: Facilities Coordinator – Sydney CBD

Location: Sydney, New South Wales

Company: BGIS, On-Site

Employment Type: Full-Time, Temporary (until 31 October, with potential for extension)

About BGIS

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions across a wide range of industries. We pride ourselves on our commitment to safety, service excellence, and operational efficiency.

Purpose of the Role

BGIS is seeking a proactive Facilities Coordinator to manage day-to-day operations at a high-profile corporate site in Sydney's CBD. Reporting directly to the Account Manager, this is an on-site, client-facing role where you will act as the central point of contact for facilities operations, ensuring smooth and efficient service delivery. This is a full-time temporary role with the potential to extend and is strongly encouraged for internal candidates seeking a growth opportunity.

The ideal candidate will possess excellent communication skills, a strong administrative background, and the confidence to liaise with a variety of stakeholders. It will require prioritising conflicting deadlines as well as reporting and analytics to meet contractual requirements.

Key Responsibilities
  • Act as the first point of contact for all facility-related enquiries from internal and external stakeholders.
  • Manage and delegate maintenance requests, track KPIs, and ensure timely completion of work orders in the CMMS.
  • Support the Facilities and Account Managers with procurement, invoice reconciliation, and budgeting tasks.
  • Maintain compliance with safety and environmental policies and manage contractor performance.
  • Take ownership of monthly and quarterly reporting and ensure documentation is accurately maintained.
Education, Experience & Skills

Essential:

  • Experience in facilities coordination or corporate property services.
  • Strong computer skills, including CMMS, Microsoft Office (Excel, Outlook, Word), Power BI. Experience with Power Automate and Flows will be highly regarded.
  • High-level communication and stakeholder management skills.
  • Sound financial acumen and an understanding of compliance frameworks.
Desirable
  • Knowledge of subcontractor scoping, tendering, and service contract management.
  • First Aid Certificate and/or qualifications in facilities or building management.
  • Flexibility to multitask and adapt in a fast-paced, client-driven environment.
Why Join BGIS?

Be based at a premium CBD location with easy access to public transport.

Work with a professional, supportive, and highly visible facilities team.

Strong opportunity for extension or internal mobility across BGIS.

Involvement in meaningful corporate facilities operations.

Access to BGIS perks: wellness initiatives, paid volunteer leave, industry-leading training programs, and career progression pathways.

How To Apply

If you are a driven, detail-oriented professional with a passion for service excellence, we'd love to hear from you.

BGIS is an equal opportunity employer and encourages applications from all backgrounds.

Eligibility: Must have full working rights in Australia.

Apply Now

Be part of a workplace that values inclusion, growth, and meaningful impact.

Explore more at

#J-18808-Ljbffr

  • Facilities & Services Coordinator

    5 days ago

    Sydney, New South Wales, Australia MPG Facilities Pty Ltd Full time $60,000 - $80,000 per year

    MPG Facilities are seeking a Facilities & Services Assistant who can bring together strong customer service, administration, and problem-solving skills to manage both preventative and reactive maintenance works.This is a fast-paced role with a high volume of work, so organisation, attention to detail, and the ability to think on your feet are essential.Based...

  • Mental Health Specialist

    2 weeks ago

    Sydney, New South Wales, Australia beBeeCare Coordinator Full time $63 - $84

    Job OverviewClinical Nurse Consultants work closely with multidisciplinary teams to deliver care coordination for older adults facing complex mental health issues. They conduct comprehensive assessments, develop tailored care plans and implement evidence-based practice.Providing care coordination for older individuals with complex mental health...

  • Facilities Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Bgis Full time

    Are you looking for an exciting opportunity to learn and develop your skillset in facilities management? BGIS, a leading provider of integrated real estate management services, is currently seeking a motivated Facilities Coordinator to join our team at the Williamtown location in New South Wales. As a Facilities Coordinator, you will report directly to the...

  • Facilities Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Hays Full time

    Multiple Corporate Facilities Coordinator Roles across Sydney- Immediate StartLooking for experienced Coordinators for a number of Roles starting immediately across Sydney.Role 1:Sydney CBDOn- going WorkPotential to go perm$40- $45 p/h + SuperRole 2:Hills District (Parking Avail)On- Going work$40- $45 p/h + SuperRole:North Sydney4 days per week$38- $42 p/h +...

  • Facilities Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Challenger Full time

    Challenger Limited is an ASX-listed investment management firm managing $131 billion in assets (as at 31 December 2024). Life with us is fast moving and always exciting. Together we're driving to deliver our vision to provide our customers with financial security for a better retirement._- We achieve this goal by providing a work environment where people...

  • Facilities Coordinator

    7 days ago

    Sydney, New South Wales, Australia Taronga Conservation Society Australia Full time

    OverviewJoin to apply for the Facilities Coordinator role at Taronga Conservation Society Australia.Taronga Zoo Sydney is looking for an experienced and motivated Facilities Coordinator to join our Assets team.About the RoleJoin Taronga as a Facilities Coordinator and help keep things running smoothly behind the scenes. You'll manage maintenance requests,...

  • Facilities Coordinator

    7 days ago

    Sydney, New South Wales, Australia Taronga Conservation Society Australia Full time

    OverviewJoin to apply for the Facilities Coordinator role at Taronga Conservation Society Australia.Taronga Zoo Sydney is looking for an experienced and motivated Facilities Coordinator to join our Assets team.About the RoleJoin Taronga as a Facilities Coordinator and help keep things running smoothly behind the scenes. You'll manage maintenance requests,...

  • Facilities Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia beBeeFacilities Full time $90,000 - $120,000

    Facilities CoordinatorThe role of Facilities Coordinator is a challenging and rewarding opportunity for an experienced professional to oversee the day-to-day management of facilities.Responsibilities:Coordinate the daily operations of facilities management including managing contractors and maintenance personnel.Conduct regular site inspections to ensure...

  • Facilities Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Lotus People Full time

    Perfect opportunity if you are able to start immediately- Play a valuable role in supporting a global and renowned organisation- Multi-site operational role with free on-site parking- $40-$45 p/h + Super depending on experience and weekly pay- Work with a supportive and highly experience Facilities Manager- Opportunity for a highly varied role where no two...

  • Facilities Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Bankstown Sports Club Full time

    About Bankstown Sports ClubBankstown Sports Club is a leading and innovative registered club and a proud supporter of the local sporting, general and wider community. As one of Sydney's top five registered clubs, it boasts a membership of 170,000, employing over 580 staff. Members and guests are drawn to our club, enjoying state-of-the-art amenities with a...