Facilities Coordinator

3 weeks ago

Sydney, New South Wales, Australia BGIS Full time
Overview

Position: Facilities Coordinator – Sydney CBD

Location: Sydney, New South Wales

Company: BGIS, On-Site

Employment Type: Full-Time, Temporary (until 31 October, with potential for extension)

About BGIS

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions across a wide range of industries. We pride ourselves on our commitment to safety, service excellence, and operational efficiency.

Purpose of the Role

BGIS is seeking a proactive Facilities Coordinator to manage day-to-day operations at a high-profile corporate site in Sydney's CBD. Reporting directly to the Account Manager, this is an on-site, client-facing role where you will act as the central point of contact for facilities operations, ensuring smooth and efficient service delivery. This is a full-time temporary role with the potential to extend and is strongly encouraged for internal candidates seeking a growth opportunity.

The ideal candidate will possess excellent communication skills, a strong administrative background, and the confidence to liaise with a variety of stakeholders. It will require prioritising conflicting deadlines as well as reporting and analytics to meet contractual requirements.

Key Responsibilities
  • Act as the first point of contact for all facility-related enquiries from internal and external stakeholders.
  • Manage and delegate maintenance requests, track KPIs, and ensure timely completion of work orders in the CMMS.
  • Support the Facilities and Account Managers with procurement, invoice reconciliation, and budgeting tasks.
  • Maintain compliance with safety and environmental policies and manage contractor performance.
  • Take ownership of monthly and quarterly reporting and ensure documentation is accurately maintained.
Education, Experience & Skills

Essential:

  • Experience in facilities coordination or corporate property services.
  • Strong computer skills, including CMMS, Microsoft Office (Excel, Outlook, Word), Power BI. Experience with Power Automate and Flows will be highly regarded.
  • High-level communication and stakeholder management skills.
  • Sound financial acumen and an understanding of compliance frameworks.
Desirable
  • Knowledge of subcontractor scoping, tendering, and service contract management.
  • First Aid Certificate and/or qualifications in facilities or building management.
  • Flexibility to multitask and adapt in a fast-paced, client-driven environment.
Why Join BGIS?

Be based at a premium CBD location with easy access to public transport.

Work with a professional, supportive, and highly visible facilities team.

Strong opportunity for extension or internal mobility across BGIS.

Involvement in meaningful corporate facilities operations.

Access to BGIS perks: wellness initiatives, paid volunteer leave, industry-leading training programs, and career progression pathways.

How To Apply

If you are a driven, detail-oriented professional with a passion for service excellence, we'd love to hear from you.

BGIS is an equal opportunity employer and encourages applications from all backgrounds.

Eligibility: Must have full working rights in Australia.

Apply Now

Be part of a workplace that values inclusion, growth, and meaningful impact.

Explore more at https://apac.bgis.com

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