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Senior Administrative Coordinator
2 months ago
Umwelt is a leading environmental and social consultancy with a strong presence in Australia. With over three decades of experience and a national team of professionals, we deliver business outcomes across various sectors, including renewables, infrastructure, defence, regulation, and policy.
Our company culture values diversity, inclusion, and mutual respect, creating a workplace where employees feel a sense of belonging. We actively pursue reconciliation with Indigenous communities and strive to create a supportive and equitable environment.
Job SummaryWe are seeking a highly motivated and experienced Senior Administrator to join our team. The successful candidate will provide essential administrative support across multiple departments, collaborating with administrative staff to prioritize and meet corporate needs.
Key Responsibilities- Delegating tasks within the administration team, ensuring they are completed in accordance with existing policies and procedures.
- Coordinating and managing office duties, including answering phones, responding to emails, and data entry for timesheets and expenses.
- Overseeing day-to-day office functions, ensuring office supplies are stocked, equipment is maintained, and facilities are in good working order.
- Addressing day-to-day queries and questions in relation to administration across the business.
- Working with the National Administration Manager to plan for and resource business needs relating to administration duties nationally.
- Serving as a point of contact for internal and external inquiries, directing them to the appropriate personnel or department.
- Assisting with special projects, such as process improvements.
- Coordinating travel arrangements and accommodations for staff and executives when required.
- Undertaking Word processing tasks, including proofreading, editing, and formatting documents in accordance with the Umwelt style guide and templates.
We are looking for a highly motivated and enthusiastic Senior Administrator with a strong attention to detail and excellent verbal and written communication skills. The successful candidate will have a minimum of 3+ years of experience in a similar role, preferably within a professional services firm.
The ideal candidate will be able to work under pressure to strict deadlines, prioritize tasks, and coordinate others to ensure deadlines are met. They will also have a high degree of professional integrity, take pride in the quality of work, and be inquisitive to improve and enhance presentation and quality of documents.
What We Offer- ME Days: We provide our staff with up to an extra day of paid leave each month for mental health and wellbeing.
- Flexible work options to suit your lifestyle.
- A role with experienced professionals that can mentor you and help you develop your skills.
- Opportunities to work across the country on different and challenging projects.
- Opportunities to join Umwelt's Employee Share Plan.
- A learning and development culture, with different training options and assistance.
- Wellbeing tools and initiatives and hands-on training.
- An attractive salary based on your skills and experience.
- Paid parental leave for both primary and secondary carers.
