Document Control and Project Coordination Specialist

3 days ago

Melbourne, Victoria, Australia beBeedocumentcontrol Full time $75,000 - $90,000
Document Control and Project Coordination Specialist

We are seeking a highly organized Document Control and Project Coordination Specialist to drive efficiency and innovation across our businesses.

Job Overview

This role combines document control with project coordination, offering a unique opportunity to contribute to sustainability initiatives and make a meaningful impact on environmental sustainability.

Key Responsibilities
  • Provide accurate and timely document control across existing facilities and new greenfield projects as a member of the National Drafting Department.
  • Support and manage the flow of documentation through drafting/engineering groups and plants/sites with drawings and documents.
  • Maintain and enhance the Document Management Software to ensure seamless collaboration and data management.
  • Engage with vendors to obtain quotes and negotiate optimal pricing.
  • Create and maintain Autodesk Plant 3D catalogues (after appropriate training).
  • Prepare regular document reports to stakeholders.
  • Ensure all internal and external drawings are version controlled throughout their lifecycle.
  • Act as the point of contact for the NDD to report IT issues to IT and drive new software implementations across NDD and Engineering teams.
Requirements
  • Proficiency in document management software (e.g., Autodesk Vault, Autodesk Construction Cloud). Proficiency with Microsoft SharePoint & Commnia is highly valued.
  • Strong organizational skills and ability to self-prioritize workload with effective cross-department communication.
  • Exceptional attention to detail for accurate data entry and timely dissemination of documents.
  • Ability to collaborate effectively with cross-functional teams.
  • Flexibility with workload in an ever-changing environment.
  • Knowledge of regulatory requirements for document control.
  • Strong problem-solving abilities and excellent communication and stakeholder management skills, including ability to work with Visy IT and external IT support.
  • Ability to learn and work with scanning equipment and software to produce accurate Point Clouds, Meshes and 3D Models.
  • Willingness to learn and adapt to new technologies.
What You'll Love
  • Sustainability: Contribute to initiatives that make a difference.
  • Supportive Environment: Be part of a team that values safety, respect, and collaboration.
  • Career Growth: Opportunities for further training and career advancement within the company.

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