Project Controls Coordinator/Specialist

7 days ago

Melbourne, Victoria, Australia Delve Underground Full time

**Delve Underground** is a leader in heavy civil engineering, serving the transportation, water, wastewater, and energy industries. Specialising in **tunnel design**, we provide innovative solutions to the most challenging underground problems. Offering comprehensive design, construction management, and dispute-resolution capabilities, our expertise includes civil, structural, geotechnical, mechanical, and electrical engineering. Founded in 1954, Delve Underground is a mid-size employee-owned growing consulting firm with 21 offices located across Australia, New Zealand and North America.

We want our employees to make a **career doing what they love to do**. We encourage an entrepreneurial spirit and help our team members forge their own path within the company. We support their efforts to stay on the cutting edge of technology while fostering a **great work-life balance.**

An exciting opportunity exists for you to work for us in either our **Melbourne, Sydney or Auckland office** as a **Project Controls Coordinator/Specialist. **This is an exciting opportunity to be part of a dynamic office experiencing rapid growth in a healthy market focused on infrastructure development, specifically in the underground sector for the foreseeable future.

**Project Controls Coordinator/Specialist** is responsible for supporting the daily operations of our project teams. The duties include coordinating administrative duties of various size contracts with specific attention to contract requirements, subconsultant coordination and Document Control Support.

**Responsibilities**:

- Supports basic project management duties such as scheduling meetings, meeting minutes, developing agendas, Power Point presentations, etc.
- Maintenance, control, and distribution of project documents to project team
- Assist Project Team in the preparation of key documentation for submission to clients
- Transmitting of all Design documents and keeping record of all incoming/outgoing documents.
- Maintain document control systems and folder structures, including document registers.
- QA checking of all documentation for correct numbering, revision control, status, format, title and legibility.
- Ensure controlled documents are transmitted in accordance with project specific procedures.
- Assist PM with the coordination of project deliverables such as weekly/Monthly project reports, including project financial setup regular project monitoring, control, and reporting.
- Assist with invoice preparation and resolve discrepancies.
- Assist entering data in financial management systems (Deltek Vision).
- Role can be located at project offices or company head office based on project requirements.

**Qualifications**:

- 4 - 7 years' experience
- Bachelor's degree preferred
- Strong communication and writing skills
- Excellent interpersonal, coordination and teamwork skills.
- Ability to work and self-learn autonomously with excellent multi-tasking skills.
- Proficient in Microsoft Office (excel, word, powerpoint).
- Experience using Vision, Project Wise or Aconex is advantageous.

**Culture**:
Delve Underground focus on providing innovative, quality solutions to our clients that consistently meet or exceed time and budget parameters.

Delve Underground is an Equal Opportunity Employer and embraces diversity. We offer a supportive work environment and a positive employee experience. **Benefits **can include **flexible work arrangements**, **health and wellness reimbursement**, **salary continuance program**, **employee assistance program** and **stock ownership**.

**No Recruiters, Please

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