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Project Workflow Specialist

2 weeks ago

City of Cockburn, Australia beBeeProjectCoordinator Full time $98,820 - $122,140
Project Coordinator Role

We are seeking a skilled Project Coordinator to support our growing Utilities team. This individual will play a vital role in ensuring the smooth execution of multiple utilities projects.

The Project Coordinator will be responsible for coordinating with Project Managers and engineering teams to support day-to-day operations. This includes tracking project deliverables, managing project inventories, and assisting in coordinating permits and regulatory paperwork.

This role requires exceptional organizational skills, as well as strong written and verbal communication skills. The successful candidate will have experience working in a fast-paced environment and will be able to manage multiple projects simultaneously.

We offer a collaborative and supportive work environment, where individuals can grow and develop their skills.

  • About this Role:
  • Coordinate with Project Managers and engineering teams to support day-to-day operations on multiple utilities projects.
  • Track project deliverables, manage project inventories, and assist in coordinating permits and regulatory paperwork.
  • Support project invoicing, track budgets and expenses, and assist with accrual tracking for specific projects.
  • Manage communications across internal teams, clients, and municipalities, including emails, documentation, and scheduling.
  • Organize meetings, capture notes, and follow up on action items to keep projects on track.
  • Prepare proposals, reports, and internal documentation to support ongoing project workflows.
  • Maintain and ensure accurate project files, documentation, and compliance with internal standards.
  • Provide client and customer-facing support, ensuring a high level of service and responsiveness.
  • Requirements:
  • Prior project coordination or administrative experience in utilities, construction, or infrastructure industries is preferred but not required.
  • Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).
  • Experience with SAP or other project management systems is a plus.
  • Exceptional organizational skills with the ability to manage multiple projects simultaneously.
  • Strong written and verbal communication skills for client and team interactions.
  • Comfortable in a fast-paced environment requiring attention to detail and proactive problem-solving.
  • Client-first mindset with a collaborative, team-oriented approach.
  • Ability to manage paperwork, tracking systems, and field coordination support with minimal supervision.