High-Level Administrative Support Professional
2 days ago
The role of an Executive Assistant is to provide high-level administrative support to senior professionals and lawyers. The ideal candidate will possess excellent organisational skills, a proactive attitude, and the ability to work independently.
- Offer one-on-one support to Partners, ensuring their time is optimised and priorities are met.
- Manage competing priorities, meeting deadlines and maintaining confidentiality at all times.
- Process high-volume correspondence with attention to detail, ensuring accuracy and efficiency.
- Coordinate internal and external meetings, travel arrangements, and client interactions, providing a professional service at all times.
- Analyse requests and prioritise tasks for optimal Partner time utilisation, ensuring seamless execution.
- Prepare and review communication materials, including correspondence and advice, to ensure clarity and precision.
- Respond to client and matter queries in a timely and professional manner.
- Assist lawyers with paralegal tasks, including Court document drafting and e-filing, ensuring accuracy and compliance.
- Liaise with internal and external clients, providing a positive and supportive service at all times.
- Assist with court document preparation, including labelling, indexing, and file organisation, to ensure efficient processing.
- Process third-party invoices and disbursements, ensuring accurate and timely payment.
- Compile and prepare fee earner expenses, ensuring compliance with company policies.
- Manage time using Intapp Time, optimising productivity and efficiency.
- Maintain and update client contact lists in InterAction, ensuring accuracy and currency.
This role requires a minimum of 3 years' legal admin or professional services experience. The ideal candidate will have proficiency in Microsoft Office applications, excellent attention to detail, and a positive attitude towards work.
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