Administrative Coordinator
3 days ago
Fantastic opportunity to join a well-supported team supporting leaders in delivering key business outcomes.
This role is inclusive and located in Nhulunbuy, Northern Territory, Australia. It's a Monday-Friday 12-month contract opportunity to work with a tier 1 mining asset owner.
We are seeking a highly organised and proactive individual to provide vital support to the Engineering & Infrastructure Department—covering maintenance, operations, engineering, and capital projects.
This role is central to ensuring smooth logistics, efficient communication, and operational alignment across a variety of workstreams.
You will be part of a collaborative administration team, supporting leaders and staff while coordinating travel, logistics, correspondence, and reporting.
With variety, responsibility, and daily engagement across multiple stakeholders, this role offers the opportunity to make a meaningful impact in a supportive and inclusive environment.
Key Responsibilities- Provide high-level administrative support to departmental leaders and teams
- Coordinate all travel and logistics (flights, accommodation, itineraries, expense tracking, etc.) to enable effective workforce mobilisation and project delivery
- Organise and manage logistics for meetings, site visits, and departmental activities, ensuring alignment with operational schedules and safety requirements
- Prepare reports, presentations, agendas, minutes, and correspondence using business software applications (MS Office Suite)
- Manage incoming communications (calls, visitors, mail, emails) and ensure timely responses or redirection
- Maintain accurate records, departmental files, calendars, and diaries
- Oversee service requests and stakeholder interactions, ensuring timely resolution and support
- Seamless Travel & Logistics Coordination – Deliver accurate, timely, and cost-effective travel arrangements that meet operational and project requirements
- Operational Efficiency – Provide proactive administrative support that enables leaders and teams to focus on priorities while ensuring smooth departmental operations
- Stakeholder Engagement & Prioritisation – Build strong relationships, effectively manage competing priorities, and use sound judgement to balance urgent requests with long-term needs
- Strong organisational and prioritisation skills, with the ability to manage competing demands
- Excellent verbal and written communication, with confidence to engage across diverse stakeholders
- Proficiency in Microsoft Office and other business software applications
- Experience with travel coordination, logistics, and expense management (highly regarded)
- Collaborative team player with the ability to lead by example and support colleagues
- Proactive, adaptable, and solution-focused mindset
- Variety & Engagement: Exposure to multiple business streams including engineering, maintenance, operations, and projects
- Leadership Support: Work closely with department leaders while collaborating as part of a wider administration team to share knowledge and support cross-functional needs across the site
- Impactful Role: Ensure seamless workforce mobilisation and departmental operations through effective coordination and prioritisation
- Team Culture: Be part of a collaborative and supportive team, aligned with a tier 1 mining company values
- Enjoy a unique lifestyle in Nhulunbuy, with access to beaches, fishing, camping, and a welcoming community
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