High Level Administrative Support Specialist

1 week ago

Sydney, New South Wales, Australia beBeeExecutive Full time $90,000 - $110,000

We are currently seeking an experienced professional to provide high level administrative and organisational support to our senior management team.

Your focus will be to provide proactive business support, working in conjunction with your colleagues to manage and balance priorities and commitments.

As part of your role, you will be responsible for a range of services including, but not limited to:

- Prepare meeting documentation, including background research, coordination of presentation materials, reports, agendas and minutes
- Key liaison with various stakeholders in the corporate sphere
- Draft and prepare communications on behalf of the Executives
- Organise meeting / event venues, locations and catering for internal and external guests where appropriate
- Processing of business expenses, invoices and timesheets
- Management of Customer and Executive events

**Required Skills and Qualifications**

We are looking for someone who is passionate and results driven, who will demonstrate this by exceeding expectations with a positive attitude and ability to problem solve and deliver exceptional support.

You will also have:

- Proven experience as an Executive Assistant supporting multiple Executives and/or Managing Directors
- Proven experience in dairy and travel management for multiple Executives and/or Managing Directors
- Demonstrated experience preparing agendas and taking minutes
- Demonstrated experience conducting research, preparing reports and monitoring expenses
- Proven success in proactively managing projects and events
- Strong attention to detail and a high level of accuracy
- Ability to multi-task, prioritise and juggle competing responsibilities
- Advance skills using Microsoft Office Suite including Microsoft Teams
- A professional, discreet and confidential manner in the way you operate

**Benefits**

This is a permanent, full-time role working Monday-Friday. You'll have access to ongoing training and career development programs, flexible hybrid workplace, competitive remuneration with excellent bonus scheme and many more.

**Others**

At our company, we value Passionate, Results Driven, Innovative, Self Reflective, Family and Service Excellence. We work together to find smarter ways to deliver on our Company Purpose: Keep Australian Workers Healthy, Safe and Productive.

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