Project Coordinator
6 days ago
Administrative Support Role
The NSW Government is committed to delivering high-quality public services and ensuring that all citizens have access to safe and secure housing.
As a key part of this effort, the Department of Communities and Justice has established a Business Services team to provide administrative support to senior staff within the division.
This role involves delivering a range of administrative and support services, including financial and human resource functions, and providing project support to senior staff within the business unit.
Key Responsibilities:
- Provide a variety of administrative and support services to meet the business needs of the team/unit, including activities that support project delivery and assist in managing several shared mailboxes.
- Draft and prepare correspondence, agendas, minutes, presentations, and briefing notes to support business objectives.
- Manage financial processes, including raising purchase orders, paying invoices, statement reconciliation and preparing general journals.
- Address and resolve complex enquiries and issues to ensure accurate information is provided and issues are resolved in a timely and effective manner.
- Coordinate and manage records and databases, ensuring compliance with administrative systems, processes, and policies for accurate and accessible information.
- Develop, implement, and monitor office systems, procedures and methods, adapting processes and techniques as needed to ensure team/unit operations in line with agency standards, policies and procedures.
- Gather and collate information to prepare documentation and reports on business unit performance, and make recommendations to enhance efficiency, cost management and service delivery.
Requirements:
- Proven experience in delivering high-quality business support services with a professional and client-focussed approach.
- Strong understanding of corporate services, office systems, procedures, and methods, including procurement and finance policies and practices.
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