Senior Administrative Support Specialist

4 days ago

Karratha, Australia beBeeWorkforceAdministrator Full time $85,000 - $105,000
Job Description

The Workforce Services Administrator plays a crucial role in supporting the workforce services function and collaborating with the broader team to implement the workforce services strategy.

Key Responsibilities:
  • Ensure compliance with project environmental, safety, and health philosophy, systems, and requirements.
  • Protect sensitive craft professional personnel files, queries, and information by maintaining confidentiality.
  • Adhere to Bechtel and workforce services department policies and practices.
  • Coordinate meeting arrangements and catering for department functions.
  • Support the broader administrative team.
  • Publish, translate, and distribute department bulletins throughout office crib and ablution facilities.
  • Support the Craft Professional Application and Requisition system functionality (BrassRing).
  • Perform data entry into Workforce Services Systems such as SAP Time.
  • Conduct company and/or project new hire orientations with support from the broader team.
  • Develop site orientation induction and onboarding materials.
  • Support the collection of information and data for Workforce Services tasks/activities.
  • Maintain filing system for project files, including legal correspondence, verifications, and other documentation.
  • Perform other designated tasks by the Workforce Services Manager.
Requirements

A minimum of 5 years of experience working in an administrative capacity, supporting functions such as human resources, people and culture, or industrial relations is required.

Required Skills and Qualifications:
  • Administrative assistant or industrial project support experience.
  • Intermediate level experience with SAP system.
  • Solid knowledge of Recruitment and Onboarding systems.
  • Basic knowledge of Microsoft Excel, Word, PowerPoint, Teams, and Outlook.
  • Experience in records management (e.g., Aconex or Teambinder) and processing requirements in a construction environment.
  • Strong problem-solving skills with excellent verbal and written communication abilities.
Benefits

Bechtel offers comprehensive benefits to support career growth, cultural programs, and work-life balance.

Other Information

This position involves exposure to changing environmental, construction, and operational conditions, including extensive walking on active construction/operations sites, climbing ladders, working at heights, use of personal fall arrest equipment, walking on uneven surfaces, working in constricted or confined spaces, variable work shifts (day, night, weekends, 1st, 2nd, 3rd shifts), and inclement weather. Candidates must be able to use standard PPE (e.g., respirator, harness, life vest, hearing protection). The Pluto Train 2 Project is a Major Hazard Facility; this is a non-smoking site and no tobacco products are permitted on site.

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