Project Administrator

5 days ago

Karratha, Australia beBeeDocument Full time $100,000 - $150,000

As a Document Control Specialist, you will play a pivotal role in supporting project teams and stakeholders to ensure seamless document management.

About the Position

This position is responsible for providing administrative support to facilitate the smooth execution of projects. Key responsibilities include:

  • Acting as a primary point of contact between project team members, stakeholders, and external entities;
  • Creating, organizing, distributing, and maintaining accurate and up-to-date project documentation and records;
  • Coordinating project schedules, monitoring progress, and assisting in developing project plans, deadlines, and outcomes;
Main Responsibilities

The successful candidate will be responsible for:

  • Monitoring and managing timely document submissions in accordance with client approval processes;
  • Maintaining a comprehensive and current document register and master data list;
  • Overseeing the setup and continuous monitoring of project progress calculations, workflows, document lists, and internal distributions;
  • Providing technical support and training to team members on document management systems;
  • Ensuring accurate linking of documents to project activities, purchase requests/orders, and plant structures;
  • Supporting the project manager and risk owners in identifying and managing project risks and opportunities;
  • Assisting in organizing and controlling project reports, contractual documents, and template uploads within document control systems;
  • Transferring, preserving, and maintaining document management knowledge across teams;
  • Providing essential administrative and organizational support to ensure efficient project execution.

The ideal candidate will possess a Bachelor's degree or equivalent in a relevant field and at least 5 years of experience in project administration, project control, or document control roles. They will also have proficiency in project management software, Microsoft Office Suite, and other relevant tools.

The candidate will work on the Perdaman CERES Project, which involves transforming natural gas from nearby offshore fields into granular urea for export. The project aims to achieve a production capacity of 2.14 MMTPA.

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