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Administrative Operations Coordinator

2 weeks ago

Canberra, ACT, Australia beBeeOffice Full time $89,999 - $124,999

About the Role:

A key opportunity exists for a highly skilled and professional Administrative Operations Coordinator to oversee day-to-day office operations in a fast-paced environment.

This role will involve managing all aspects of office activities, ensuring smooth and efficient operation, while providing exceptional customer service to internal and external stakeholders.

The ideal candidate will have at least 2+ years' experience in an administrative or office management capacity, with advanced proficiency in office software and technology. They must be highly organized, able to prioritize tasks effectively, and possess excellent communication and interpersonal skills.

  • Coordinate and manage all office activities to ensure seamless operation
  • Oversee office supplies, equipment, and vendor relationships to optimize cost-effectiveness and timeliness
  • Manage scheduling, office events, and meetings to maintain a high level of professionalism
  • Act as the primary point of contact for internal and external stakeholders, delivering top-tier customer service
  • Support senior management with administrative tasks, preparing reports, presentations, and correspondence as required
  • Maintain a polished and organized office environment, ensuring that the space is always well-presented
  • Handle confidential information with discretion and professionalism
  • Provide guidance and direction to junior administrative staff, promoting a productive and cohesive team environment

Key Skills & Experience:

  • Minimum of 2+ years' experience in an administrative or office management capacity within Financial Services or Professional Services
  • Proven ability to manage multiple tasks and deadlines in a fast-paced setting
  • Highly professional, well-presented, and confident when interacting with high-level executives and clients
  • Exceptional communication and interpersonal skills, with the ability to build strong relationships across the organization
  • Strong attention to detail, with a high level of accuracy in all aspects of work
  • Advanced proficiency with office software (MS Office Suite, Google Workspace) and office technology
  • Ability to remain calm and composed under pressure
  • A proactive problem solver who takes initiative and anticipates the needs of the business

Benefits:

This role offers a unique opportunity for career advancement, with opportunities for growth and development in a dynamic and supportive environment.

The successful candidate will receive comprehensive training and support to ensure their success in this critical role.

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