Document Management Specialist

1 week ago

Sydney, New South Wales, Australia beBeeInformation Full time $115,784 - $141,774
Information Governance Role

We're seeking a highly skilled professional to play a key role in the efficient management of documents and records across our organization.

This position is responsible for designing, configuring, and maintaining document libraries and structures within our Office 365 environment.

The successful candidate will ensure effective migration, governance, and lifecycle management of critical business documents and records, aligning with our organizational policies, security requirements, and best practices in information management.

Main Responsibilities:
  • Design and implement document libraries, metadata structures, taxonomies, and SharePoint/Teams workspaces
  • Create and maintain workflows, permissions, and access controls to ensure secure document collaboration
  • Lead or assist in the migration of documents from legacy repositories to Office 365, ensuring minimal disruption and data integrity
  • Map metadata and ensure appropriate classification, tagging, and storage of migrated content
  • Reformat key documents into standard formats when required
  • Develop, standardize, and maintain document templates
  • Contribute to the development, implementation, and communication of information governance policies and procedures
  • Administer records management processes across the full information lifecycle
  • Monitor and enforce retention schedules, legal holds, and disposition workflows within Office 365
  • Support audits, eDiscovery, and compliance checks related to information management practices
Required Skills and Qualifications:

Bachelor's degree in Information Management, Library Science, Computer Science, or related field (or equivalent experience)

3+ years of experience in Office 365 (SharePoint, Teams, OneDrive) configuration and administration

Strong knowledge of records management and information governance frameworks (AIIM, ARMA, ISO, NARA)

Familiarity with document migration strategies, metadata design, taxonomy management, and retention policies

Excellent communication and stakeholder management skills

Ability to design and deliver end-user training and documentation

Preferred Qualifications:
  • Microsoft 365 Certified: Teams Administrator Associate or SharePoint Administrator Associate
  • Certified Information Professional (CIP) - AIIM
  • Information Governance Professional (IGP) - ARMA
  • Certified Records Manager (CRM) - ICRM

We value diversity and inclusion and are committed to creating a welcoming and inclusive environment for all employees. We are an equal opportunity employer and welcome applications from Aboriginal and Torres Strait Islander Peoples and people from culturally diverse backgrounds.

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