Office Coordinator

3 days ago

Sydney, New South Wales, Australia beBeeSupport Full time $60,000 - $85,000

Business Support Officers play a crucial role in ensuring the smooth operation of our organisation.

Job Description
  • We are seeking a highly organised and proactive Business Support Officer to provide administrative support to our correspondence team. This is an exciting opportunity to work with a dynamic team, providing comprehensive business, administrative, and project support across various departments.

The successful candidate will be responsible for:

  • Drafting routine correspondence, maintaining high-quality reporting standards, and preparing bi-weekly reports on outstanding items.
  • Liaising with internal teams to follow up on overdue communications and gathering additional information required to finalise responses.
  • Preparing and executing mail merge processes, ensuring completed and approved responses are accurately processed and dispatched.
  • Developing and maintaining an efficient filing system to ensure records are accurately stored and easily accessible.
Key Responsibilities:
  • Administrative Support
    • Draft routine correspondence and maintain high quality reporting standards
    • Prepare and distribute bi-weekly reports on outstanding items
  • Communication and Liaison
    • Liaise with internal teams to follow up on overdue communications and gather additional information required to finalise responses
  • Mail Merge and Reporting
    • Prepare and execute mail merge processes, ensuring completed and approved responses are accurately processed and dispatched
  • Project Coordination
    • Develop and maintain an efficient filing system to ensure records are accurately stored and easily accessible
    • Ensure compliance with relevant legislative, organisational, and policy requirements
Requirements:
  • Tertiary qualifications in office management, accounting, or business administration, or equivalent experience
  • Proven experience in office coordination, including delivery of high-quality administrative and support services across diverse teams
  • Strong written and verbal communication skills
  • Maturity, discretion, and sound judgement, with a strong commitment to maintaining confidentiality
  • Well-developed project coordination skills, including research, analysis, and timely response delivery
  • Highly organised, with the ability to manage competing priorities and adapt to changing work demands

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