Facilities Management Coordinator

4 weeks ago

Sydney, New South Wales, Australia Programmed Full time

About Us

Programmed is a leading service provider delivering operations and maintenance services to various sectors, including education, health, infrastructure, manufacturing, transport, and mining in Australia and New Zealand.

Our Facility Management business unit partners with valued clients to deliver a comprehensive range of facilities management services from small repairs to managing large-scale facilities and infrastructure networks.

We value career development, support flexibility, and care about personal wellbeing and safety.

About The Opportunity

Programmed is seeking a Works Coordinator to ensure service excellence in a large-scale social housing contract by coordinating, monitoring, and supporting subcontractor performance of facility management service delivery.

The role aims to support the safe, timely, and client-desired delivery of all necessary works, meeting both Programmed Facility Management (PFM) and client quality standards.

Key Responsibilities

  • Communicate updates and commencement dates with customers and service teams.
  • Manage works from planning to completion.
  • Review work status and monitor project expenditure against budgets.
  • Communicate work requirements, plans, and timelines to all staff.
  • Ensure timely resolution of delivery issues.
  • Champion safety culture and compliance.
  • Ensure compliance with regulations and standards.
  • Provide guidance to staff and assist with subcontractor variations validation.

Benefits

  • Competitive salary package.
  • Flexibility to achieve work/life balance.
  • Paid parental leave, EAP and benefits program with great discounts.
  • Long-term career potential and growth with leading FM organisation.

About You

To be successful in this role, you will have strong administration experience and ideally coordination of building maintenance or facility management services.

You will have a 'can-do' attitude, natural ability for people engagement, and passion for excellent service delivery.

You will also demonstrate and possess the following:

  • Demonstrated knowledge of building trades/services or facility management preferred, not required.
  • Administration certificate or qualification desirable, not essential.
  • Previous subcontractor scheduling experience advantageous.
  • Strong communication skills.
  • Excellent time management and prioritisation skills.
  • Intermediate skills in MS Office Suite (Word, Excel, Outlook & Powerpoint).
  • Cultural alignment with our core values: Safety Leadership, Care & Empathy, Customer Service, and Diversity, Inclusion & Equality.

Programmed and PERSOLKELLY strive for diversity, inclusion, and equality of our people.

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