Career Opportunity: Project Administrator
1 day ago
We are seeking a highly skilled and organized individual to fill the role of Project Administrator.
The successful candidate will provide comprehensive administrative support to our team, with a focus on developing effective practices and sustaining processes within our organization.
This is an exciting opportunity for someone who is motivated, proactive, and able to work effectively in a fast-paced environment.
Main Responsibilities:
- Providing confidential administrative support, including inbox and diary management, filing, preparation, collation, and distribution of documents, reports, and correspondence
- Creation of presentations and visual media using PowerPoint and Visio
- Scheduling and coordinating internal and external meetings and conferences, including catering, presentation material, and logistics
- Supporting the Technical Deliverables Officer by formatting documents, cross-referencing, and ensuring language and spelling accuracy
- Assisting with the onboarding of new employees, including arranging system access and maintaining organizational charts
- Maintaining the SS Issues JIRA board, managing HCF Distribution lists, and administering tools such as SharePoint access, group mailboxes, and resource calendars
- Organizing domestic and international travel, including flights, hotels, transfers, per diem, and visit requirements
- Supporting the team by updating weekly progress and assisting with completing Baseline Change Requests (BCR) and monthly SCAM packs
- Building strong relationships and providing support as needed
Required Skills and Qualifications:
- Previous experience in a similar role in the professional services space
- Ability to contribute in a team environment, providing support to meet deliverables and adding value in a collaborative setting
- Motivated self-starter with excellent time management skills to support managing multiple competing priorities under broad direction
- Adept at building and maintaining excellent relationships with internal and external stakeholders
- Sound written and verbal communication skills
- High attention to detail and organizational problem-solving skills
- Proactive thinking and flexibility with a lean-in approach
- Computer literacy, with intermediate knowledge of MS Suite, Visio, and SharePoint
- Eligibility for a Negative Vetting Level 1 Defence security clearance
Benefits:
We offer a range of benefits that promote work-life balance, personal growth, and career development. Our flexible work arrangements, including a 9-day fortnight and hybrid work model, allow you to manage your workload and maintain a healthy lifestyle.
We also prioritize diversity, equity, and inclusion, recognizing the value of diverse perspectives and experiences. Our inclusive culture fosters a sense of belonging, enabling you to be your authentic self and reach your full potential.
We welcome applications from all qualified individuals, regardless of their background or identity. We recognize the sacrifices made by those who have served our nation and its families, supporting our veteran community through various initiatives and partnerships.
Join us and discover a workplace that truly cares about your wellbeing and values your contributions.
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