High-Level Administrative Support Specialist
2 weeks ago
We are seeking a highly skilled High-Level Administrative Support Specialist to provide executive-level support to our General Managers.
Key Responsibilities:- Provide efficient and professional delivery of business and administrative support, including prioritisation and effective use of time, diary and inbox management, scheduling meetings, managing correspondence.
- Prepare GMs for the week ahead by conducting weekly 1:1 planning meetings and preparing daily packs for review prior to next-day meetings.
- Manage requests and approval processes for external speaking engagements, ensuring seamless communication with stakeholders.
- Support people onboarding, including hardware and system access, to ensure a smooth transition for new team members.
- Coordinate meetings, both internal and external, with clients, stakeholders, and agencies, including liaising with EAs and arranging meeting room bookings.
- Propose and arrange travel itineraries, manage changes as required, and maintain accurate records.
- Sound budget management, reconcile monthly invoices and expenses for the team, and ensure financial transparency.
- Provide exceptional support to the team, maintaining confidentiality and discretion at all times.
- Arrange events, functions, offsites, and team-building activities, including catering, to promote team cohesion and engagement.
- Engage actively in Leadership Team meetings, coordinating agendas, taking minutes, driving delivery, and supporting action closing.
- Prior experience as an Executive Assistant, supporting at an executive level, with a strong understanding of administrative principles and practices.
- Excellent stakeholder relationship-building skills, with the ability to communicate effectively and diplomatically.
- Strong workflow management, prioritisation, and problem-solving skills, with the ability to work under pressure and adapt to changing circumstances.
- Advanced professionalism, high levels of pragmatism, and impeccable confidentiality skills.
- A self-motivated individual with a proactive style, exceptional attention to detail, and a genuine desire to deliver excellent customer service.
The Commonwealth Bank of Australia operates in a hybrid work environment, blending office-based and remote work arrangements. We are committed to fostering a culture of flexibility, inclusivity, and collaboration.
-
High-Level Administrative Support Specialist
6 days ago
Melbourne, Victoria, Australia Flexhive Full timeCompany OverviewFlexhive by Hudson is a leading provider of high-level administrative support services to various Victorian State Government departments. With a strong focus on delivering exceptional results, we are seeking experienced and reliable professionals to join our team.About the RoleWe are looking for skilled High-Level Administrative Support...
-
High Level Administrative Coordinator
1 week ago
Melbourne, Victoria, Australia Level Crossing Removal Project Full timeAbout the CompanyThe Level Crossing Removal Project is a dynamic organization dedicated to improving transportation infrastructure and enhancing community safety.We are committed to removing barriers and creating opportunities for individuals from diverse backgrounds.Salary and BenefitsWe offer a competitive salary of $95,102 - $107,905 per annum, plus...
-
High-Level Administrative Support Specialist
3 weeks ago
Melbourne, Victoria, Australia AU016 Mercer Investments (Australia) Limited Full timeAbout the RoleAu016 Mercer Investments (Australia) Limited is seeking a highly skilled Sr. Executive Support Specialist to join their team.Job Summary: The Sr. Executive Support Specialist will provide high-level administrative support to the Mercer Pacific Chief Investment Officer (CIO) and the Investment Management Leadership team.Key...
-
High-Level Administrative Support Specialist
7 days ago
East Melbourne, Victoria, Australia Chandler Macleod Full timeAbout the RoleChandler Macleod is seeking a dedicated and experienced High-Level Administrative Support Specialist to join our client for a full-time permanent position with a State Government Organisation based in East Melbourne.Job DescriptionThe successful candidate will provide high-level administrative and executive support to the Office of the...
-
High-Level Administrative Support Specialist
4 weeks ago
Melbourne, Victoria, Australia AU016 Mercer Investments (Australia) Limited Full timeAbout the Role:The Senior Executive Support Specialist is a key position within the Mercer Pacific CIO office, providing high-level administrative support to the Chief Investment Officer and the Investment Management Leadership team. As a critical member of the team, you will be responsible for ensuring the smooth operation of the CIO office, managing...
-
High-Level Administrative Support Specialist
2 weeks ago
Melbourne, Victoria, Australia Korn Ferry Full timeAbout the OpportunityWe have an exciting opportunity for a seasoned Executive Assistant / Consulting Coordinator to join our team for a period of 12 months in this maternity leave contract position.The Administrative Support Specialist will be responsible for:Providing project coordination and administrative support to assigned leadersOffering...
-
High-Level Administrative Specialist
2 days ago
Melbourne, Victoria, Australia State Government Of Victoria, Australia Full timeThe State Government of Victoria, Australia is seeking a highly skilled and experienced High-Level Administrative Specialist to join our team. This is an exciting opportunity to work in a dynamic and fast-paced environment, providing comprehensive project support, executive assistance, and administrative services to the Director of Strategic Communications...
-
Administrative Support Specialist
1 month ago
Melbourne, Victoria, Australia Administration & Office Support | Administrative Assistants Full timeAre you a detail-oriented and organized individual looking for an exciting opportunity to contribute to the efficient operation of the Procurement and Supply Department? If so, we invite you to join our dynamic team as an Administrative Assistant. The procurement and Supply Department plays a vital role in ensuring that the organization has the necessary...
-
High Level Administrative Support Specialist
5 days ago
Melbourne, Victoria, Australia KordaMentha Full timeKordaMentha is a leading advisory and investment firm providing strategic solutions to clients across the Asia-Pacific region. With a diverse team of over 450 specialists, our company thrives on innovation, collaboration, and excellence.The Office Support team at KordaMentha is comprised of experienced professionals dedicated to delivering exceptional...
-
High-Level Administrative Support Specialist
2 weeks ago
Melbourne, Victoria, Australia Hudson Australia Full timeExecutive Administration CoordinatorWe are seeking an experienced Executive Administration Coordinator to join our team in Melbourne CBD. The successful candidate will provide high-level support to Senior Leadership Group officers, utilising exceptional organisational and office management skills.About the RoleThis is a 12-month contract with a competitive...
-
High-Level Administrative Support Specialist
5 days ago
Melbourne, Victoria, Australia Charterhouse Full timeAbout CharterhouseCharterhouse is an award-winning, values-driven investment firm recognized for its commitment to diversity and inclusion. This organization celebrates its employees' achievements with quarterly awards and fosters an environment free of bias, where diversity and unique contributions are prioritized.Job OverviewWe are seeking a highly skilled...
-
High-Level Administrative Support Specialist
2 weeks ago
Melbourne, Victoria, Australia KordaMentha Full timeKordaMentha, a leading advisory and investment firm, is seeking an exceptional Executive Assistant to join its dynamic team. With over 450 specialists across the Asia-Pacific region, our diverse workforce drives innovation and excellence in everything we do.As an integral part of our administrative team, you will provide high-level support to our leadership...
-
High Level Administrative Support Specialist
2 weeks ago
Melbourne, Victoria, Australia KordaMentha Full timeKordaMentha is a leading advisory and investment firm that helps clients achieve growth, protection, and recovery of value. With a team of 450 specialists across the Asia-Pacific region, our diversity is a significant strength.The Office Support team at KordaMentha comprises professional individuals with expertise in executive support, office administration,...
-
Practice Administrator
1 month ago
Melbourne, Victoria, Australia Clayton UTZ Full timePractice Administrator OpportunityWe are seeking a highly organized and detail-oriented Practice Administrator to provide high-level support to a Partner and their team within our Major Projects & Construction Practice.Key Responsibilities:Provide secretarial and administrative support to a Partner and team of practitionersManage high-level diary management,...
-
High-Level Administrative Specialist
3 weeks ago
Melbourne, Victoria, Australia Chandler Macleod Full timeJob Title: Executive AssistantJob Summary:Chandler Macleod is seeking an experienced Executive Assistant to provide high-level support to senior leaders in a fast-paced environment. The ideal candidate will have strong organizational and time management skills, with the ability to manage multiple tasks while maintaining a high level of accuracy.Key...
-
Practice Administrator
3 weeks ago
Melbourne, Victoria, Australia Clayton UTZ Full timeJob DetailsClayton Utz is seeking an experienced and confident administrator to work with a dynamic, high-performing R&I team.Key ResponsibilitiesProvide high-level secretarial and administrative support to our R&I Partner and team.Manage the administrative responsibilities, including diary management, client meetings, and travel arrangements.Assist with the...
-
High-Level Administrative Assistant
1 week ago
Melbourne, Victoria, Australia Swinburne Full timeRole OverviewWe are seeking a highly organised and proactive High-Level Administrative Assistant to join our team at Swinburne Edge. This is a fantastic opportunity to work closely with senior staff across the University as well as external clients and stakeholders.About the RoleThe successful candidate will play a crucial role in providing high-level...
-
High-Level Support Specialist
1 day ago
Melbourne, Victoria, Australia Wallenius Wilhelmsen Full timeAbout UsWallenius Wilhelmsen is a global leader in shipping and logistics, delivering innovative solutions for manufacturers of cars, trucks, heavy equipment, and specialized cargo. Our sophisticated supply chain solutions ensure efficient integration of ocean transportation, inland distribution, terminal handling, processing, and technical services.Our...
-
Melbourne, Victoria, Australia Executive Entourage Full timeAbout the RoleWe are seeking a seasoned Senior Executive Assistant to join our client's dynamic team as a key support professional for their Chief Executive Officer (CEO). The ideal candidate will have a strong track record of providing high-level administrative support, managing complex calendars, and overseeing confidential communications with internal and...
-
Melbourne, Victoria, Australia Roy Morgan Research Full timeAbout Roy Morgan ResearchRoy Morgan Research is a leading market research and data company in Australia, renowned for its reliable, accurate, and meaningful data insights. With an unparalleled reputation since 1941, the company continues to provide independent information to prominent Australian and international businesses.Our Chief Executive Officer has...
