High-Level Administrative Support Specialist

2 weeks ago

Melbourne, Victoria, Australia Korn Ferry Full time

About the Opportunity

We have an exciting opportunity for a seasoned Executive Assistant / Consulting Coordinator to join our team for a period of 12 months in this maternity leave contract position.

The Administrative Support Specialist will be responsible for:

  • Providing project coordination and administrative support to assigned leaders
  • Offering executive-level support to leaders in an efficient, accurate, confidential, and proactive manner
  • Managing the workflow of the consulting team(s) and facilitating project delivery and business development activities

In summary, the role involves project co-ordination and management of all opportunities and engagements being executed by consultants and ongoing business development projects, including monitoring the process, ensuring completion of internal and external documentation, and attaching required documentation to relevant internal systems, including Salesforce and PSA.

Key Responsibilities

  • Support to Leaders - Provide general administrative support to leaders, assist with managing marquee/regional accounts, coordinate travel schedules, maintain calendars, and serve as a point of contact for queries to ensure smooth operations across practice.
  • Consulting Coordination - Compile, prepare, edit, format, and proof high-quality professional deliverables, including responses to requests for proposals, reports, presentations, correspondence, and business documents. Manage small projects for leaders and collaborate with the Project Management Office team to provide support on large/complex engagements as needed.
  • Support to Business - Assist the receptionist as needed with reception duties and assist the Administration Operations Manager with coordinating business-wide events.

Professional Requirements

  • Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Superior organisational ability to juggle multiple tasks and conflicting demands
  • Excellent verbal and written communication skills
  • Meticulous attention to detail with strong proficiency in proofing documents, proposals, and reports
  • Self-motivated, energetic, tenacious, with a can-do attitude, willingness to accept new challenges, find out-the-box solutions, and work independently
  • Minimum of three years of relevant work experience as an Executive Assistant supporting leaders and senior professionals or relevant work experience in Project Coordination or Sales Support
  • Previous experience in a professional services environment is preferred

Estimated Salary Range: $85,000 - $110,000 per year

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