Office Coordinator

2 weeks ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $65 - $85

Key Responsibilities:

  • Manage access control and security, including issuing access cards, conducting monthly audits, and handling meeting room bookings.
  • Assist with office event planning, including catering, and provide executive support such as issuing purchase orders through systems and booking travel.
  • Oversee office logistics, including arranging courier and mail pickups/deliveries, managing incoming mail, maintaining stock levels for supplies, and covering for the supervisor during leave.
  • Prioritize safety, report hazards and injuries promptly, adopt environmentally friendly and safe work practices, and adhere to company policies and procedures.

Additional Responsibilities:

  • Facilitate repairs/work that need to be done and effectively provide ongoing updates as instructed by the supervisor.
  • Liaise with maintenance staff to ensure quality cleaning is maintained as per agreed standards.
  • Assist the supervisor in managing fire warden/first aid training and maintenance.
  • Maintain a good working relationship with building managers.

Requirements:

  • 3+ years in a reception/admin or similar role.
  • 2+ years' experience with Microsoft Office (Outlook, Word, Excel).
  • The ability to prioritize tasks depending on importance.
  • Great communication with stakeholders.
  • Excellent professional presentation and interpersonal skills.
  • Demonstrates punctuality, reliability, excellent time management, and attention to detail.
  • Possesses strong written and verbal communication skills, computer literacy, and a common-sense approach to problem-solving.
  • Capable of working well both in a team and autonomously, building effective relationships across cultures, maintaining a positive outlook and high work ethic, and handling matters with confidentiality, tact, and discretion.

  • Office Care Specialist

    2 weeks ago

    Melbourne, Victoria, Australia beBeeCare Coordinator Full time $60,000 - $90,000

    Job DescriptionKey Responsibilities:Oversee office administration tasks, including responding to incoming inquiries and managing the customer relationship management system.Recruit, onboard, and schedule caregivers using an enterprise management platform.Foster relationships with clients and their families to ensure a positive and professional client...

  • Administrative Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Hays | Office Support Full time $60,000 - $80,000 per year

    Step into a pivotal coordination role where your HR admin expertise and office management skills shine. Your new company Are you an experienced administrator looking for a dynamic and autonomous role within a growing organisation? We're seeking a proactive and organised individual to take ownership of office operations and support key administrative...

  • EA/Office Manager

    2 weeks ago

    Melbourne, Victoria, Australia Hays | Office Support Full time $104,000 - $130,878 per year

    This dual EA and Office Manager role offers high-level executive support and hands-on coordination. Your new company Join a dynamic, forward-thinking organisation where culture, collaboration, and impact are at the heart of everything. With a strong leadership team and a fast-paced environment, this company is making waves in its industry and values...

  • Office Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia beBeeAdministration Full time $60,000 - $80,000

    Job OpportunityThis role is pivotal to our organization, requiring an effective Coordinator who contributes to the delivery of projects by ensuring streamlined and professional coordination of office operations.The Coordinator will manage day-to-day operations and administration, oversee reception and administration functions, build relationships with...

  • Office Coordinator

    4 days ago

    Melbourne, Victoria, Australia Multicultural Consulting Services Full time $60,000 - $90,000 per year

    Are you a natural organiser who enjoys keeping things running smoothly? We're looking for anOffice Coordinatorto join a leading infrastructure services organisation that supports major projects across Australia. This is afull-time, permanent rolebased in the heart of Melbourne City, offering variety, responsibility, and the chance to be part of a...

  • Facilities Coordinator

    1 week ago

    Melbourne, Victoria, Australia Accent Support Office Full time $104,000 - $130,878 per year

    At Accent Group, we bring some of the world's most iconic brands to life across Australia and New Zealand. With over 900 retail stores and a growing footprint, our Store Development team is the engine that keeps our retail spaces safe, functional, and on-brand.We're looking for a Facilities Coordinator - Store Development to join the team and play a key role...

  • Office Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia beBeeAdministrator Full time $49,000 - $65,000

    Job Summary">We are seeking a highly organized and detail-oriented Office Coordinator to join our team. As an Office Coordinator, you will be responsible for coordinating office activities and operations to ensure efficiency and compliance with company policies.Main Responsibilities:Coordinate office activities and operationsManage data in spreadsheets and...

  • Office Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Temp & Agnew Pty Ltd Full time

    Monday - Friday 12 Month Contract Role- $65k + Super- Large Global InsurerA leading global insurer based in Melbourne CBD has an excellent opportunity available for an experienced Office Coordinator to join their driven and well-established team.The Role:- Overseeing daily office operations, including managing office supplies and equipment and ensuring the...

  • Office Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia beBeeOffice Full time $58,442 - $64,610

    Job Title: Office CoordinatorJob Summary:We are seeking an experienced and organized Office Coordinator to join our team. As an Office Coordinator, you will provide administrative support to ensure the smooth operation of our office.Key Responsibilities:Provide administrative support to ensure the efficient operation of our office.Manage day-to-day tasks and...

  • Office Coordinator

    1 week ago

    Melbourne, Victoria, Australia beBeeOffice Full time $60,000 - $80,000

    Job SummaryWe are seeking a highly skilled Office Coordinator to join our team. The ideal candidate will have experience in coordinating daily office operations and providing administrative support.