Executive Assistant

1 week ago

Sydney, New South Wales, Australia Perpetual Full time

Overview

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Perpetual, a leading wealth management business, is seeking an experienced Executive Assistant to provide high-level administrative support to its senior leaders in Sydney.

About the Role

This is an exciting opportunity for a skilled and proactive professional to join our team and contribute to the success of our business. As an Executive Assistant, you will be responsible for providing comprehensive administrative support to our senior leaders, including diary management, email management, travel coordination, and meeting preparation.

Key Responsibilities

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  • Provide executive-level administrative support to senior leaders, ensuring seamless day-to-day operations.">
  • Manage complex diaries, ensuring timely scheduling of meetings and appointments.">
  • Coordinate domestic travel arrangements, including booking flights, hotels, and rental cars.">
  • Prepare agendas, pre-read papers, and action items for team meetings.">
  • Support the coordination of Town Halls, offsites, and other events.">
  • Manage stakeholder expectations, responding to emails, client interactions, and supplier inquiries.">
  • Process expense reports, invoices, and credit card statements.">
  • Maintain staff lists, email distribution groups, and mail listings.">

Requirements

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  • 5+ years of experience supporting senior leaders in a fast-paced environment.">
  • Demonstrated expertise in Microsoft Office products.">
  • High levels of forward thinking, delivery orientation, initiative, and planning.">
  • Outstanding diary management, planning, and organization skills.">
  • Proactive approach to issue management on behalf of the team.">
  • Excellent people management skills, interpersonal communication, and negotiation skills.">
  • Prioritize and manage multiple projects simultaneously across three leaders and their leadership team.">

Employee Benefits

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  • Work from anywhere in Australia for up to one month each year.">
  • An annual allowance to empower personal wellbeing.">
  • Access to LinkedIn learning, study support, and commitment to professional development.">
  • Lend expertise and support Indigenous organizations through Jawun secondments.">

Perpetual Culture

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  • WGEA Employer of Choice for gender equality since 2018.">
  • Strong commitment to Diversity and Inclusion through a robust strategy.">
  • Growing employee-led networks driving change.">
  • Supporting over 50 Indigenous communities through Native Title Trusts.">

Salary Range

$95,000 - $115,000 per annum, depending on experience.

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