High Level Executive Assistant

7 days ago

Sydney, New South Wales, Australia beBeeAdministrative Part time $60,000 - $76,000

Executive Support Role

We are seeking a highly skilled and experienced Executive Support Officer to join our team. This is a key role that provides administrative and project management support to the Office of the Executive Director.

  • Provide exceptional customer service to internal and external stakeholders, responding to enquiries and resolving issues in a timely and professional manner.
  • Exercise sound judgement in deciding which matters require the Executive Director's attention and which can be delegated to other directorate leaders.
  • Provide guidance and support to Professional Support Officers who work with Directors within the organisation.

Main Responsibilities:

  1. Support the day-to-day operations of the Office of the Executive Director, Shared Services.
  2. Assist the Executive Director in preparing correspondence and undertaking research to support the achievement of Shared Services outcomes.
  3. Manage diaries, arrange meetings and coordinate itineraries, responding directly to requests from internal and external stakeholders where appropriate.
  4. Manage briefings, correspondence and provide high-quality executive support services to ensure effective utilisation of the Executive Director's time.
  5. Plan and prepare meetings, events and conferences, including logistical arrangements and coordination of follow-up action items.
  6. Process purchase orders, invoices and petty cash in accordance with relevant departmental policies and procedures.
  7. Update records and databases, complying with records management processes to ensure information is accurate, stored correctly and accessible.

Essential Requirements:

  • Proven experience as an Executive Support Officer or similar role, supporting executive-level management.
  • Excellent organisational and time management skills, with the ability to multitask and prioritise effectively.
  • Strong written and verbal communication skills, with exceptional attention to detail.
  • Proficient in MS Office suite and other relevant software.
  • Ability to maintain a high level of professionalism and discretion when handling confidential information.
  • Strong interpersonal skills, with the ability to build effective relationships with internal and external stakeholders.

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