High-Level Executive Assistant

1 week ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $90,000 - $120,000

Job Overview

We are seeking a highly organised and proactive executive assistant to provide high-level secretarial and administrative support, coordinate key meetings and reports, and represent the CHRO at various functions.

About the Role:

  • Manage and maintain the schedules for both the Chief Human Resource Officer and General Manager, Human Resources Australia, including diary and appointment management.
  • Coordinate meetings, events, and functions, ensuring professional preparation of agendas and business papers.
  • Represent the Chief Human Resource Officer by welcoming visitors, managing correspondence, and responding to inquiries.
  • Arrange corporate travel and meetings, including developing itineraries and booking accommodations.
  • Assist with the delivery and closure of actions for the Board and relevant Committees.
  • Process and reconcile expense accounts and invoices for the Chief Human Resource Officer and Management team members.
  • Maintain an effective filing and document management system.
  • Contribute to departmental communication by preparing and editing articles, designing presentations, and distributing information.
  • Support key Human Resource team members by advising on historical precedents and serving as a liaison between employees and the Chief Human Resource Officer.

Key Requirements:

  • 10+ years of experience in an Executive Assistant role, providing senior-level support.
  • Strong proficiency in Microsoft Office, particularly Excel, Word, MS Teams, Outlook, and PowerPoint.
  • Excellent verbal and written communication skills.
  • Strong organisational skills and attention to detail and ability to deliver to deadlines.
  • Diploma in Business Administration, Event Management, or a relevant discipline.

What We Offer:

  • A hybrid work arrangement (three days in-office) with flexible work options.
  • Wellbeing leave for greater work/life balance.
  • An Education Assistance Program for professional development.
  • Parental leave up to 14 weeks paid leave.
  • Bonus and Additional Leave for eligible employees.
  • Extra Insurance for financial wellbeing.
  • The Rabo Workplace Giving program for community involvement.

Our Values:

Rabobank Australia values inclusion, belonging, and positive experiences for all. Our work environment, benefits, and values make it a great place to work. We welcome applicants from diverse backgrounds.

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