Dynamic Event Coordinator Wanted

2 weeks ago

Southern Downs Regional, Australia beBeeEvent Full time $72,000 - $92,000
Event Coordinator Job Opportunity

Join our team of skilled professionals as we seek a highly motivated and organized Event Coordinator to manage and execute events across India.

This role demands strong project management skills, flexibility to travel frequently, and the ability to handle events from initial planning to final execution.

The ideal candidate will be responsible for on-ground coordination, vendor management, logistics planning, and ensuring each event runs smoothly and successfully.

Job Responsibilities:
  • Develop event plans, timelines, and checklists tailored to each location.
  • Understand client or internal stakeholder requirements to design suitable event experiences.
  • Perform venue research, pre-event site visits, and feasibility studies as needed.
On-Ground Event Execution:
  • Travel to event locations across India as per business requirements.
  • Oversee all logistics at the venue — setup, registration, technical arrangements, branding, and flow.
  • Ensure timely coordination and execution of all event-related activities.
Vendor & Supplier Coordination:
  • Identify, negotiate, and manage relationships with local vendors for event materials (e.g., audio/visuals, decor, catering, transport, labor).
  • Ensure vendor deliverables meet agreed quality standards and timelines.
  • Maintain a local vendor database for future references and cost optimization.
Budgeting & Reporting:
  • Monitor event budgets and ensure efficient use of resources.
  • Collect and report event metrics, feedback, and post-event analysis.
  • Prepare event closure reports with learnings and improvement suggestions.
Requirements:
  • Education: Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.
  • Experience: 2–4 years of hands-on event coordination experience, preferably with exposure to multi-city or nationwide events.
  • Skills: Strong project management and multitasking abilities, excellent interpersonal and communication skills, knowledge of event logistics, vendor sourcing, and ground operations, proficiency in MS Office and event management tools/software.
  • Travel: Willingness and flexibility to travel PAN India on short notice.

Seniority Level: Entry-level

Employment Type: Full-time

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