National Travel Events Manager

5 days ago

Southern Downs Regional, Australia beBeeEvent Full time $80,000 - $125,000
Travel Event Coordinator

We are seeking a dynamic and resourceful individual to manage and execute events across India.

About the Role:
  • Develop event plans, timelines, and checklists tailored to each location.
  • Understand client or internal stakeholder requirements to design suitable event experiences.
  • Research venues, conduct site visits, and feasibility studies as needed.
  • Travel to event locations across India as per business requirements.
  • Oversee all logistics at the venue — setup, registration, technical arrangements, branding, and flow.
  • Coordinate and execute all event-related activities in a timely manner.
  • Negotiate and manage relationships with local vendors for event materials (e.g., audio/visuals, decor, catering, transport, labor).
  • Ensure vendor deliverables meet agreed quality standards and timelines.
  • Maintain a database of local vendors for future references and cost optimization.
  • Monitor event expenses, control costs, and ensure efficient use of resources.
  • Collect and report event metrics, feedback, and post-event analysis.
  • Prepare event closure reports with learnings and improvement suggestions.

Requirements:

  • Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.
  • 2–4 years of hands-on event coordination experience, preferably with exposure to multi-city or nationwide events.
  • Skills:
  • Strong project management and multitasking abilities.
  • Excellent interpersonal and communication skills.
  • Knowledge of event logistics, vendor sourcing, and ground operations.
  • Proficiency in MS Office and event management tools/software.
  • Willingness and flexibility to travel PAN India on short notice.

Preferred Qualifications:

  • Experience working in corporate events, trade shows, exhibitions, or promotional roadshows.
  • Existing network of vendors and suppliers in multiple cities.
  • Ability to manage unforeseen challenges calmly and proactively.

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