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Document Management Specialist

2 months ago

Brisbane, Queensland, Australia Queensland Rail Full time
Job Description

Job Title: Document Controller

Job Summary: We are seeking a highly skilled Document Controller to join our team at Queensland Rail. The successful candidate will be responsible for leading and overseeing document control services, ensuring compliance with relevant policies, standards, and specifications.

Key Responsibilities:
  • Lead the Document Control Function: Support the safe, efficient, and effective delivery of projects within the Queensland Train Manufacturing Program.
  • Maintain Oversight: Ensure applicable standards and procedures are followed by the team in relation to the control of Issue Authorized documentation.
  • Lead Process Improvement Initiatives: Ensure fit-for-purpose and efficient processes are used within the document control function.
  • Support Schedule of Works: Develop and maintain a robust schedule of works to support ongoing resource planning.
  • Coordinate Contract Management System Deliverables: Support the coordination of Contract Management System deliverables and inputs.
  • Manage Recordkeeping Tasks: Manage all recordkeeping tasks, file creations, retrievals, sentencing transmittals, document repositories, and filing systems.
Requirements:
  • Strong Skills in Document Management: Coordinate and maintain a document management system, including developing and implementing process improvement initiatives.
  • Extensive Knowledge in Document Control Systems: Establish, implement, operate, and maintain document control systems and procedures for large-scale, highly complex infrastructure programs.
  • Skills in Building Partnerships: Build and maintain successful partnerships with a diverse range of internal and external stakeholders to support compliance with mandated document control systems.
  • High-Level Skills in Document Control Services: Deliver document control services.
  • Knowledge of Document Management Systems: Knowledge of document management systems (e.g. ProjectWise, TRIM, Teambinder, InEight, Acconnex, HiTail) and associated processes/practices/protocols.
What We Offer:
  • Annual Base Salary Range: $98,061 - $107,916 + superannuation + Work/Home Train Pass