Executive Assistant to CSO

2 weeks ago


Perth, Western Australia Hope Community Services Full time
About the Opportunity

The Chief Services Officer Support Specialist will provide a supportive partnership to the CSO, learning the priorities of the Chief Services Officer and identifying what will be helpful to the CSO for the EA to undertake and deliver on those undertakings.

Key Responsibilities:
  • Coordinate and arrange Division management team meetings, including preparing agendas, taking minutes, and providing papers relevant to the meeting.
  • Facilitate communication between the Executive Member(s) and the management team.
  • Maintain accurate records of management team decisions, resolutions, and actions.
  • Arrange venues, technology needs, and catering for management team meetings.
  • Screen phone calls and email correspondence and ensure the Chief Services Officer receives phone calls and emails deemed relevant in a timely manner.
  • As appropriate, prepare draft responses for the Chief Services Officer or answer emails directly as the EA to the Executive Member(s).
  • Research and source information and material that will assist the Chief Services Officer in responding to emails.
  • Ensure items are placed in the Chief Services Officer's diary based on the Executive Member(s)'s priorities.
  • Ensure the Chief Services Officer has the necessary notes and other support material for each diary engagement.


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