Executive Assistant

3 weeks ago


Perth, Western Australia Longreach Recruitment Full time

About the company:

Our client is a reputable private investment business with a diverse portfolio of assets under management.

About the role:

In this administrative role, you will support the team of Executive Assistants with various tasks and responsibilities.

Duties and Responsibilities:

  • Document preparation (printing, copying, scanning, binding)
  • File management (filing, maintenance, shredding)
  • Compiling documentation for credit card statements, expense claims, and invoices
  • Assisting with meetings (setup, cleanup, refreshments)
  • Processing incoming mail
  • Supporting team members and providing relief reception duties as needed
  • General administrative assistance per Executive Assistants' instructions

Additional Responsibilities (with supervision):

  • Assisting with diary maintenance
  • Archiving documents and files
  • Recording and processing document registers
  • Preparing and updating spreadsheets (e.g., for Taxation and Property)
  • Drafting documents in various formats (Word, Excel, PowerPoint, Visio)
  • Using legal software programs as necessary
  • Conducting occasional research tasks
  • Managing land tenement mapping and tracking
  • Scheduling and tracking property maintenance tasks

Requirements and Skills:

  • Organised and efficient work habits
  • Excellent communication and interpersonal skills
  • Able to work in a team environment
  • Ability to maintain confidentiality and handle sensitive information
  • Proficiency in Microsoft Office Suite
  • Ability to learn and adapt to new software and systems

Benefits:

  • Opportunity to work with a successful company
  • Chance to progress your career in administration
  • Supportive team environment


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