Office Support Professional

19 hours ago

Newcastle, New South Wales, Australia beBeeAdministrative Full time $65,000 - $95,000
Job Overview

This is a support role responsible for coordinating meetings, events, communications, surveys, and day-to-day operations in an office setting.

The ideal candidate will be highly organized, resourceful, and proactive with a passion for variety in their work and taking pride in keeping things running smoothly.

Key responsibilities include:

  • Supporting the CEO's calendar by arranging meetings, resolving conflicts, and ensuring scheduling priorities are met
  • Preparing agendas, meeting materials, PowerPoint presentations, and calendar invitations for leadership and management committee meetings
  • Providing event and logistics support, including ordering flowers, managing office lunches, coordinating catered events, and assisting with office holiday/engagement activities
  • Driving company surveys by creating, distributing, sending reminders, and tracking results – bringing new ideas to boost engagement and participation
  • Running office errands as needed (e.g., post office, grocery store, florist, gift cards, general supplies)
  • Assisting with travel and registration arrangements upon request
  • Supporting event preparation by creating name tags, flyers, catered lunches, and other materials
  • Maintaining organized records, files, and office supplies
  • Serving as first point of contact for visitors, new employees, and customers, while supporting mail and deliveries, meetings, and daily office closing duties
  • Fulfilling prize and swag redemptions from employee engagement platform
  • Providing general administrative support, including document preparation, mail distribution, and handling ad-hoc requests from leadership

Work Schedule: Full Time, 8:00 am – 4:30 PM. Employees are required to be available and engaged in work-related activities during core working hours. May be required to attend events or meetings outside of normal work hours.

Educational Requirements:

  • A high school diploma, GED, or HSED with some advance training or education in administrative functions required
  • An associate degree or higher and previous experience working in a fast-paced environment preferred

Experience:

  • Two (2) or more years of experience in administrative roles required
  • Customer service experience preferred

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