Executive Assistant to Senior Leadership

12 hours ago

Sydney, New South Wales, Australia beBeeSupport Full time $80,000 - $120,000
Administrative Support Role

We are seeking an experienced and organized individual to provide administrative support to a senior executive.

  • This role involves providing calendar management, preparing meeting materials, and coordinating travel arrangements.
  • The successful candidate will also be responsible for processing invoices, managing expenses, and maintaining confidential files.

In addition, the role requires strong communication skills, strategic thinking, and attention to detail.

Key responsibilities include:

Job Objectives:

To provide exceptional administrative support to the senior executive, ensuring seamless day-to-day operations.

Responsibilities:

  • Calendar and outlook management, preparing materials for meetings, and informing the EGM of their schedule daily
  • Processing invoices, credit card statements, travel requests, and expenses within guidelines
  • Managing travel arrangements, distributing reading material, and following up on responses
  • Planning meetings and events, ensuring rooms, venues, catering, and equipment are booked in advance
  • Assisting the EGM and direct reports in producing high-quality reports, documents, and presentations
  • Maintaining confidential files and records, building business acumen by attending leadership team meetings

This role requires a proactive, organized, and professional individual who can perform multiple tasks simultaneously while maintaining confidentiality at all times.

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