Workplace Ambassador

1 week ago

Sydney, New South Wales, Australia beBeeOffice Full time $100,000 - $150,000
Workplace Experience Specialist

We are seeking a skilled Facilities Coordinator to join our team. This role involves managing the daily operations of our office, ensuring a welcoming and inclusive environment for all staff members, customers, guests, and external visitors.

The successful candidate will be responsible for maintaining a clean and well-stocked physical environment, ensuring that all necessary tools and technologies are available to support productivity, and fostering a sense of community through event planning and coordination.

This is an excellent opportunity for someone with experience in office management, facilities coordination, or a related field to take their skills to the next level and make a real difference in our workplace culture.

Key Responsibilities:

  • Manage reception activities, including welcoming staff and guests, collecting deliveries and mail, answering calls, and directing inquiries to the right person.
  • Maintain kitchen supplies and vending machines twice a week.
  • Perform weekly maintenance on all coffee equipment.
  • Stock up wine fridge for weekly Friday night drinks and monthly Mindshare events.
  • Coordinate repairs and liaise with vendors.
  • Manage and maintain meeting rooms weekly, including wiping down whiteboards and straightening up chairs.
  • Work closely with the Head of Workplace Experience on all workplace management matters, including implementing agreed policies and procedures.
  • Identify Workplace Health & Safety hazards within the office and escalate any issues.
  • Assist with other Workplace Health & Safety duties as required.
  • Manage the Big Screen and other general TV with content weekly.
  • Manage the WE mailbox, Slack channel, and JIRA tickets.
  • Coordinate Tyro domestic and international travel as needed.
  • Organize business cards as needed.
  • Organize couriers as needed.
  • Organize Tyro's weekly shopping list.
  • Expense reconciliation of WE expenses monthly.
  • Manage activities associated with the maintenance of building facilities and equipment, including the administration of building security/access for employees.
  • Manage visitors and escalate issues as required to ensure the physical security of the Tyro office.
  • Help with events and celebrations, e.g., Blitz hackathon, weekly drinks, wellness initiatives.
  • Manage team catering requests as needed.
  • Conduct new starter office tours.
  • Organize building access cards for new starters.
  • Maintain building access card sheet for new starters and leavers.
  • Maintain Brivo online card system for new starters and leavers.
  • Complete all offboarding Adobe documents and escalate to People Partners if process is not being followed.

Requirements:

  • Experience managing office spaces or facilities is ideal.
  • Ability to foster a welcoming and inclusive office environment.
  • Event coordination skills.
  • Experience managing vendor relationships.
  • Strong written and verbal communication.

Perks and Benefits:

  • A hybrid working policy that truly enables you to live your best life.
  • Learning and career development opportunities.
  • 16 weeks paid primary carers leave.
  • 12 weeks paid secondary carers leave.
  • Annual team-based volunteer day.
  • We're a social bunch, we love a weekly team social event, snacks, a selection of craft beer, wine, and non-alcoholic beverages.

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