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High-Level Support Specialist

3 weeks ago

Sydney, New South Wales, Australia beBeeExecutive Full time $110,000 - $140,000

Delivering exceptional support to senior leaders is a critical component of this role. As an Executive Assistant, you will play a pivotal part in ensuring the smooth operation of our organization.

This dynamic position involves providing high-level support to two key executives, managing complex diaries, travel, inboxes, and expenses. You will also coordinate leadership team meetings, prepare agendas, capture minutes, and follow up on actions to completion.

  • Key Responsibilities:
  • Manage complex schedules for the Chief Sales & Marketing Officer and Chief People Officer
  • Coordinate leadership team meetings, including preparing agendas and capturing minutes
  • Provide administrative support to the Sales & Marketing team, including printing and distributing marketing materials
  • Oversee onboarding support for new hires, including preparation and distribution of welcome packs
  • Assist with the organization of key events, workshops, and team offsites
  • Manage purchase orders, invoices, and liaise with external agencies and partners
  • Support the day-to-day operations of the Sydney Support Centre, including locker and access pass management
  • Act as a trusted interface between the Executive's office and internal stakeholders
  • Support reporting, including monthly executive reports
  • Maintain confidentiality, particularly in relation to sensitive business information

What We Offer:

A unique opportunity to work across two critical portfolios that directly influence our culture, brand, and customer experience.

Requirements:

Demonstrated ability to provide exceptional support to senior leaders

Strong organizational skills and attention to detail

Ability to maintain confidentiality and handle sensitive information

Excellent communication and interpersonal skills

Benefits:

Opportunity to work in a dynamic and fast-paced environment

Chance to contribute to a safe and compliant workplace