Site Administrator

3 days ago


Perth, Western Australia ALSTOM Gruppe Full time
About the Role

We are seeking a highly organized and detail-oriented Site Administrator to join our team at Alstom Gruppe. As a key member of our operations team, you will be responsible for providing administrative support to our Project Director and senior management group.

Key Responsibilities
  • Site Management: Manage the entries and exits to site for visitors, suppliers, contractors, deliveries, and members of the public, ensuring efficient access and signing in/out procedures.
  • Inventory Management: Issue and manage inventory and access permissions of building security access cards, assign keys and lockers to employees, and maintain accurate records.
  • Facilities Management: Ensure office facilities and amenities are clean, tidy, maintained, and stocked with supplies.
  • Purchasing and Procurement: Create and process PR/POs for indirect purchasing requirements, including invoice approval and processing.
  • New Starter Onboarding: Coordinate and facilitate arrival, orientation, desk allocation, IT, PPE, building access, and ID card issuance for new starters.
  • Administrative Support: Provide administrative support, including minutes of meetings, presentations, correspondence, follow-up/action plans, and maintaining the organizational chart.
Requirements
  • Strong Administration Background: Proven experience in administration, with the ability to meet deadlines and timeframes.
  • Technical Skills: Competent level in Microsoft Office applications and experience in using SAP, Ariba, or similar systems.
  • Communication and Interpersonal Skills: Ability to juggle conflicting priorities and expectations, and provide excellent customer service.
  • Purchasing Experience: Advantageous to have purchasing experience.
About Us

Alstom Gruppe is a global leader in the transport industry, with a diverse portfolio of products and services. We are committed to creating an inclusive workplace for everyone, where diverse people are offered excellent opportunities to grow, learn, and advance in their careers. We value and respect our employees as individuals and are committed to embracing flexibility and inclusivity in our workplace.


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