Business Administrator

2 weeks ago

Melbourne, Victoria, Australia beBeeExecutive Full time $90,000 - $120,000
Administrative Support Role

This is a highly organised and dependable administrative support role that requires strong interpersonal and communication abilities, excellent administration and organisational skills.

  • Proactively manage workflow on behalf of multiple teams.
  • Manage complex calendars and email correspondence, scheduling internal and external meetings and coordinating travel arrangements.
  • Support the objectives and values of the organisation.
  • Work autonomously and manage internal and external client communication, preparation of legal documents, and maintenance of client and matter records and databases.
  • Schedule and organise internal strategic meetings to support decision-making processes and ensure efficient communication within the organisation.
  • Support external marketing and business development engagements, such as events, seminars, and client relationship-building activities, to promote the growth and reputation of the firm.
  • Create and deliver reports and presentations ensuring the communication of critical information is clear and compelling.
  • Provide comprehensive billing and expense support, overseeing financial matters and managing administrative tasks to maintain the smooth management of the practice groups.

Key Responsibilities:

  • Manage workflow, schedules and client relationships.
  • Prepare and present reports and other materials.
  • Coordinate logistics for meetings and events.
  • Provide administrative support for multiple teams.

Requirements:

  • 2+ years' experience in an administrative or EA role.
  • Intermediate to advanced Microsoft Office Suite skills.
  • Strong communication skills and excellent organisational abilities.
  • Proactive and self-motivated, constantly striving for excellence.
  • Adept at identifying and resolving challenges.
  • A forward-thinking and strategic planner.
  • Collaborative, working effectively as part of a team to support business growth.
  • Highly skilled at prioritising a demanding workload, ensuring efficiency.
  • Excellent attention to detail and ability to efficiently manage multiple stakeholders and priorities.

What's In It For You:

  • Opportunity for learning and development and internal career progression.
  • Mentored in a supportive environment, with access to quality work and professional development opportunities.
  • A fun, collaborative and high-performing team environment with regular social events, training days and team retreats.
  • A competitive remuneration package, including equity.
  • Extra week's leave, as part of our employee personal development program.
  • Full-day birthday leave.

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