Administrative Coordinator
2 weeks ago
Job Title: Personal Assistant
About the Role:
We are seeking a proactive and exceptionally organised Personal Assistant to support our National Director and team members in Brisbane & Sydney.
Key Responsibilities:
- Diary management and monitoring email messages to ensure timely prioritisation and actioning
- Assisting the National Director with managing personnel-related activities, including scheduling sales meetings and circulating internal correspondence
- Managing the CRM database, creating reports for data tracking, and preparing client correspondence
- Preparing expense claim forms, credit card statements, and client submissions
- Tracking campaigns, managing schedules, and overseeing settlement processes
- Billing and invoicing clients, including commission invoices and marketing quotes
- Coordinating successful client and staff events and functions
Requirements:
- Meticulous with spelling and grammar, with a strong attention to detail
- Intermediate to Advanced MS Office skills with fast and accurate typing speed
- Ability to multi-task and manage competing priorities
- Proactive nature with demonstrated initiative and creativity
- Previous experience within real estate or professional services environment desirable
- Knowledge of Adobe InDesign essential
- Proficient in Excel and implementing simple formulas
Company Benefits:
Colliers offers a culture of service excellence and collaboration, providing opportunities for development and career growth. Our team is dynamic, friendly, and dedicated to delivering exceptional results.
How to Apply:
For further information, please contact Kate Dobbie, Associate Director, Careers, at 07 3026 3309 for a confidential discussion.
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